Event Planner

Compass Group UK; Leeds; On-site; GBP 35,000 - 48,000; Full time

Benefits offered by this job

20 days annual leave

Free meals on duty

Contributory pension scheme

Healthcare and wellbeing support

Employee assistance programme

Job summary

Compass Group UK&I's Royal Armouries Conference & Events seeks an Event Planner to own large scale conferences, exhibitions, banquets and expos from blueprint to breakout session. On-site at Royal Armouries Museum, Leeds.

You'll work with a dynamic team, coordinating sales, marketing and operations to deliver exceptional experiences. The role requires strong organisational skills, multi-tasking ability, and a passion for live event logistics within a leading hospitality group.

Qualifications

• Minimum 2 years' experience in conference, banqueting and exhibition event planning.
• Proven experience managing multi-day, multi-track events with hundreds or thousands of attendees.
• Highly organised with excellent attention to detail and ability to meet deadlines.
• Experience using event management systems and CRM platforms to analyse data and produce reports.

Responsibilities

• Plan large-scale B2B and B2C conferences, exhibitions, banquets and expos.
• Develop detailed event plans, floorplans, schedules and operational timelines.
• Conduct venue showrounds and planning meetings with clients to finalise requirements.
• Prepare accurate BEOs and convey details to Operations in meetings.
• Collaborate with Sales, Marketing and Operations to ensure delivery.
• Monitor budgets and event performance; identify opportunities for improvement.
• Attend venue showcase events and follow up with clients to drive new business.
• Monitor market trends to keep Royal Armouries Conference & Events competitive.

Skills

Event planning

Budget management

Client relations

CRM experience

Tools

Salesforce

Delphi

CAD software

Floor planning tools

Job description

Event Planner

Location: Royal Armouries Museum - Leeds (on-site)

Salary: Competitive + Performance Bonus

Contract: Full Time, 40 hours, Permanent

At Royal Armouries Conference & Events, we host an exciting portfolio of conferences, exhibitions, banquets and corporate events within one of the UK's most distinctive venues. Working with a diverse range of clients, our team delivers exceptional experiences from initial enquiry through to event delivery, ensuring every event exceeds expectations.

We're expanding and looking for a strategic, energetic, detail-obsessed Event Planner to join our powerhouse team. If you're ready to own events from blueprint to breakout session - and love the adrenaline of live logistics - this could be the role for you!

What We Can Offer You:

We ensure you're rewarded for all your hard work, which is why we offer a comprehensive benefits package which includes but is not limited to:

• Competitive salary with performance bonus
• 20 days annual leave, plus bank holidays and your birthday off
• Industry-leading sales training
• Free meals whilst on duty
• Holiday purchase scheme
• Contributory pension scheme
• Aviva Digicare healthcare and wellbeing support
• 24/7 Employee Assistance Programme providing confidential mental health and wellbeing support
• Enhanced maternity, paternity and adoption leave
• Shopping, entertainment and travel discounts
• Ongoing training, mentoring and development opportunities
• Structured career pathways to support your long-term progression
• A collaborative and inclusive culture where your ideas are valued and creativity is encouraged

What You’ll Do:

• Plan large-scale B2B and B2C conferences, exhibitions, banquets and expos.
• Develop detailed event plans, floorplans, schedules and operational timelines to ensure seamless event delivery.
• Conduct venue showrounds and planning meetings with clients, establishing final event requirements while proactively identifying opportunities to enhance their event experience and maximise revenue.
• Prepare accurate Banqueting Event Orders (BEOs) and attend operational meetings to ensure all event details are communicated effectively to the Operations team.
• Work closely with the Sales, Marketing and Operations teams to ensure successful event delivery.
• Monitor event budgets, review event performance and identify opportunities for continuous improvement.
• Opportunity to attend venue showcase events and FAM Trips
• Proactively follow up previous clients, lost enquiries and lapsed accounts to generate new business opportunities.
• Monitor competitor activity and market trends to identify opportunities that help Royal Armouries Conference & Events remain competitive and grow market share.

Who You Are:

• Minimum 2 years' experience in conference, banqueting and exhibition event planning.
• Proven experience managing multi-day, multi-track events with hundreds or thousands of attendees
• Highly organised with excellent attention to detail, able to prioritise multiple projects and consistently deliver to deadlines.
• Demonstrable experience of achieving KPIs and contributing to business growth through proactive account management and sales activity.
• Proactive and solutions-focused, with the ability to remain calm under pressure and adapt to changing requirements.
• Comfortable using event management systems, CRM platforms and Microsoft Office, with the ability to analyse data and produce accurate reports.
• Passionate about delivering outstanding customer service and creating memorable event experiences.
• You’ll possess commercial awareness, constantly seeking new opportunities to generate revenue.

Bonus Points If You Have:

• Experience working with Salesforce / Delphi
• Familiarity with CAD software or floor planning tools

About Us

Part of Compass Group UK&I, Restaurant Associates provides brilliant hospitality through our food, drink and services. We work with our partners and collaborate with our clients to achieve great things together. Every day, our teams of passionate hospitality professionals strive for excellence in delivering employee dining and hospitality to some of the UK's leading workplace as well as inspiring exceptional experiences in iconic cultural and heritage destinations.

Job Reference: com/2007/97817001/52605353/SU #RA Venues

Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive - because diversity is our strength!