Event Executive

The Esports Radar; Greater London; Hybrid; GBP 65,000 - 129,000; Full time

Benefits offered by this job

Travel opportunities

Remote-friendly schedule

Expense coverage

Job summary

The Insights Group, a global media and events group, is seeking an Events Executive to lead and coordinate TER events including Esports Leaders and GEIW, with opportunities across The Esports Radar and other brands.

This freelance, ongoing role is remote with travel to UK and international venues, requires strong vendor management, clear communication, and hands-on event operations experience, and offers flexible scheduling and growth within the group.

Qualifications

• Experience planning and running B2B events is a plus.
• Excellent written and spoken English.
• Proven ability to manage multiple vendors and partners.
• Strong organizational skills and budget awareness.
• Ability to work remotely and coordinate with international teams.

Responsibilities

• Coordinate event tasks with clear timelines and progress updates.
• Research venues, obtain quotes, and manage bookings within budget.
• Maintain budget trackers and report overspend risks.
• Coordinate delegate registration and communications with attendees.
• Support speaker, host and VIP logistics including travel and accommodation.
• Oversee sponsor and partner asset delivery and deadlines.
• Prepare running orders, schedules, and staff briefs.
• Collaborate with marketing and design for event materials.
• Assist onsite setup, registration, guest experience and pack-down.
• Gather feedback and support post-event reporting and improvements.

Skills

Event operations

English language

Vendor management

Budget tracking

Remote collaboration

Tools

Google Workspace

Slack

Asana

Job description

Location: Remote [UK or Europe]with option for Hybrid at a co-working space in central London

Hours: Approximately three days per week, with a regular working pattern agreed at the outset. Working hours are flexible, with agreed availability for team meetings and coordination during UK business hours. Event delivery may require additional days, travel and occasional evening or weekend work . Must be flexible re events, the team and needs of the business

Fee:Dependent on experience and the agreed scope and working arrangement. Any performance bonus will be agreed separately

Travel: Some travel will be required, UK and international[Expenses covered]

Start Date: 4th January 2027

Company: The Insights Group

Role: Events Executive

Contract: Freelance, ongoing engagement

About The Insights Group

The Insights Group is an international media and events group focused on technology, entertainment and sports. Our portfolio includes The Esports Radar , Esports Leaders , Global Esports Industry Week , Padel Gaming Club and Latest In AI , alongside a growing mix of events and media brands.

Role & Responsibilities

We are seeking a driven Events Executive to join the team working on TER events including but not limited to Esports Leaders and Global Esports Industry Week, as well as other Insights Group events such as Padel Gaming Club.

This includes involvement in multiple stages of planning and execution of the events, working with Event Leads (whom you’ll report into), alongside Management, wider team members, partners and vendors.

With some provable experience in and love for event ops, you should have a strong understanding of the full skillset needed and the value of industry events. Your knowledge of and interest in the latest event trends, tools and innovations will also contribute greatly to success.

The primary focus of this role will be in The Esports Radar (TER) industry events through 2027 including Esports Leaders, Esports Leaders Honours, and Global Esports Industry Week (GEIW). We are planning for a significant scaling up of GEIW for this next edition and thus need more hands on deck!

Key Responsibilities

• Coordinate assigned event tasks, maintaining clear timelines, checklists and progress updates, and flagging delays, dependencies or resource needs early.
• Research venues and suppliers, obtain and compare quotations, and coordinate agreed bookings and delivery within approved budgets.
• Maintain operational budget trackers, recording quotations, approved commitments and invoices, and highlighting potential overspend to the Event Lead.
• Coordinate delegate registration, invitations, RSVPs and attendee communications, keeping guest lists, dietary requirements and other event information accurate.
• Support speaker, host and VIP logistics, including briefing documents, schedules and agreed travel and accommodation arrangements.
• Coordinate delivery of contracted sponsor and partner benefits, collecting required assets, tracking deadlines and escalating any changes or additional requests.
• Prepare and maintain event running orders, supplier schedules, staff briefs and other operational documents.
• Work with the marketing and design teams to coordinate event materials, including badges, signage, programmes and partner branding, checking accuracy and delivery deadlines.
• Support onsite setup, registration, guest experience and pack-down, taking responsibility for agreed areas and escalating issues to the Event Lead.
• Support selected padel socials and tournaments through venue coordination, participant communications, registration and event logistics.
• Gather attendee and partner feedback, record delivery issues and support post-event reporting and practical improvements for future editions.

About You

Required

• Event operations experience, planning and running events (bonus points if these are B2B e.g. conferences, trade shows)
• Excellent written and spoken English
• Experience working with suppliers, delivering strong comms, consistently and on budget
• Ability to work efficiently in a structured way as part of a team, prioritising a wide range of tasks, and communicating progress as needed
• Ability to deliver agreed partner and client commitments accurately and on time
• Confident maintaining accurate contact, registration and event records
• Experience with the Google Suite and its associated softwares
• Solid understanding of and interest in the best and latest event technologies
• Strong communication and problem-solving skills, particularly in a remote environment
• Can work independently, multitask, be proactive and manage deadlines
• Exceptionally strong attention to detail
• Is comfortable working within a fast-moving, entrepreneurial media business.

Nice To Have

• Knowledge of the esports and wider video games industry and surrounding sectors, alongside an interest in padel and AI
• Experience with delegate registration management
• Experience with Slack and Asana
• Client management experience, confident in building relationships and pitching new ideas
• Strong network within gaming, esports, sports, and entertainment sectors

What We Offer

• An exciting events role crossing different sectors, event types and locations, including taking a key role in some of the leading esports industry events worldwide.
• The opportunity to travel but with flexible, remote work.
• Extensive scope for the role to develop as The Esports Radar and the wider Insights Group continues to grow.