Event Coordinator

Superyachts.com; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Hybrid working

International travel opportunities

Job summary

Superyachts.com is seeking an exceptional Events Coordinator to join our luxe events team in London. This hands-on role combines executive support with luxury event production, working alongside the Director to deliver high-profile events from concept through execution.

You will coordinate guest experiences, supplier management, logistics, timelines and on-site delivery, while supporting day-to-day operations. The role requires ownership, problem-solving and client-focused service.

Qualifications

• Available to start immediately and based in London.
• Exceptionally organised with outstanding attention to detail.
• Able to manage multiple priorities
• Excellent written and verbal English
• Experience in event planning or project coordination
• Proactive and able to work independently
• Calm under pressure and solutions-focused
• Comfortable using Microsoft Office and Google Workspace
• Willing to travel internationally when required

Responsibilities

• Support the Director with day-to-day administrative and operational tasks.
• Manage calendars.
• Prepare presentations, proposals and event documentation.
• Track project timelines and ensure deadlines are met.
• Coordinate internal communications and follow up on actions.
• Coordinate the planning and delivery of company events throughout the year.
• Lead the organisation of event logistics, schedules and production plans.
• Manage supplier communications, quotations and contracts.
• Coordinate venues, catering, entertainment, branding and production.
• Maintain detailed project plans and event checklists.
• On-site event operations and guest management.
• Travel internationally to events as required.

Skills

Organised

Detail-oriented

Multi-tasking

English fluency

Office tools

Willing to travel

Tools

Microsoft Office

Google Workspace

Job description

• Monaco Yacht Show

We are looking for an exceptional Events Coordinator to become a key part of our growing team. This is a hands-on role that combines executive support with luxury event production, working directly alongside the Director to deliver high-profile events from concept through to execution.

A major focus of the role will be 1970 - The Dominican Republic Superyacht Rendezvous, an invitation-only luxury event bringing together superyacht owners, charter guests, partners and industry leaders for four nights and 3 days of world-class experiences, championship golf and exceptional Caribbean hospitality.

You’ll help coordinate every element of the event from luxury guest experiences and supplier management to logistics, timelines and on-site delivery while also supporting the day-to-day operations of the business.

This is an opportunity for someone who enjoys taking ownership, solving problems and turning ambitious ideas into seamless experiences.

Key Responsibilities

Executive & Business Support

• Support the Director with day-to-day administrative and operational tasks
• Manage calendars
• Prepare presentations, proposals and event documentation
• Track project timelines and ensure deadlines are met
• Coordinate internal communications and follow up on actions

Event Planning & Coordination

• Coordinate the planning and delivery of company events throughout the year
• Lead the organisation of event logistics, schedules and production plans
• Manage supplier communications, quotations and contracts
• Coordinate venues, catering, entertainment, branding and production
• Maintain detailed project plans and event checklists

1970 - The Dominican Republic Superyacht Rendezvous

You’ll play a central role in bringing this flagship event to life by helping coordinate experiences such as:

• Exclusive evening events, including gala dinners and yacht parties
• Destination experiences across the Dominican Republic
• Guest itineraries and personalised schedules
• Sponsor activations and partner deliverablesOn-site event operations and guest management

Requirements

Skills & Experience

• You must be able to start immediately, and be based in London*
• Exceptionally organised with outstanding attention to detail
• Comfortable managing multiple priorities simultaneously
• A confident communicator with excellent written and verbal English
• Experienced in event planning or project coordination
• Proactive and able to work independently
• Calm under pressure and solutions-focused
• Confident using Microsoft Office and Google Workspace
• Willing to travel internationally when required

Desirable

• Experience in luxury events, hospitality or the superyacht industry
• Experience coordinating VIP guests or high-net-worth clients
• Familiarity with event management platforms and project management tools
• Social media or content coordination experience

Travel

This role includes international travel, particularly to:

• Dominican Republic (event planning and on-site delivery)
• Monaco Yacht Show
• Other international events as required

What We Offer

• International travel and unique behind-the-scenes experiences
• Significant responsibility and room for career growth
• The chance to create extraordinary experiences for some of the world’s most discerning guests

Benefits

• £30,000-40,000
• Hybrid working
• International travel opportunities
• Exposure to world-leading luxury brands and industry professionals
• Hands-on experience across commercial growth, luxury events and business development
• A unique opportunity to build your career within the luxury and superyacht industries