Estates Terrier Officer

Civic Recruitment Limited; West of England; Hybrid; GBP 22,000 - 29,000; Full time

Benefits offered by this job

Hybrid Working

Job summary

Civic Recruitment Limited in Taunton, Somerset, seeks an Estates Terrier Officer on a 5-month contract to maintain land and property records, update asset management systems, and ensure ownership, lease and mapping data is accurate.

The role is hybrid, 37 hours per week, with umbrella pay at £18.41 per hour. You will liaise with Legal Services and other stakeholders, review deeds and leases, and support mapping and property planning activities.

Qualifications

• Experience maintaining records within a computerised database system.
• Knowledge of property, estates or land documentation.
• Ability to interpret leases, deeds and other legal property records.
• Strong administrative and data management experience.
• Excellent attention to detail and accuracy.
• Ability to work independently and meet deadlines.
• Strong written and verbal communication skills.
• A-Level qualification or equivalent experience.

Responsibilities

• Maintain the Council's digital property terrier and update ownership records.
• Update records relating to leases, licences, easements and other interests.
• Review deeds, conveyances, leases and planning documents.
• Record legal, property and spatial information accurately.
• Manage lease renewals, break clauses and rent reviews.
• Update GIS mapping systems and property records.
• Create/amend property plans and mapping overlays.
• Liaise with Legal Services, Estates, Planning and Highways.
• Support property asset accounting through accurate record management.
• Research historic property files and mapping information.
• Ensure records remain traceable and suitable for corporate use.

Skills

Record keeping

Attention to detail

Administrative skills

Communication skills

Independent working

Education

A-Level equivalent

Tools

Excel

Outlook

SharePoint

GIS / mapping systems

Job description

Job Description

5 Months Contract with a Local Authority

Umbrella - £18.41 per hour - Umbrella

Job Purpose

As an Estates Terrier Officer, you will support Somerset Council's Property Service by maintaining accurate land and property records, updating the Council's property asset management systems, and ensuring ownership, lease and mapping information is accurately captured and maintained.

Key Duties/Accountabilities

• Maintain the Council's digital property terrier.
• Update records relating to ownership, leases, licences, easements and other legal interests.
• Review deeds, conveyances, leases, plans and legal documentation.
• Record legal, property and spatial information accurately.
• Manage key estate dates including lease renewals, break clauses and rent reviews.
• Update and maintain GIS mapping systems and property records.
• Create and amend property plans, ownership boundaries and mapping overlays.
• Liaise with Legal Services, Estates, Planning, Highways and other stakeholders.
• Support property asset accounting through accurate record management.
• Research historic property files, deeds and mapping information.
• Ensure records remain accurate, traceable and suitable for corporate use.

Essential Experience Required

• Experience maintaining records within a computerised database system.
• Working knowledge of property, estates or land documentation.
• Ability to interpret leases, deeds, conveyances and legal property records.
• Strong administrative and data management experience.
• Excellent attention to detail and accuracy.
• Ability to work independently and manage workloads to deadlines.
• Strong written and verbal communication skills.
• Good Microsoft Office skills including Outlook, Teams, SharePoint and Excel.
• A-Level qualification, relevant vocational qualification, or equivalent experience.

Desirable Experience

• Local Authority property or estates experience.
• Property Administration experience.
• Estates Management experience.
• Experience using GIS or mapping systems.
• Experience with MapInfo or similar GIS software.
• Experience using HM Land Registry records.
• Experience using Ordnance Survey datasets.
• Qualification in Property Management, Surveying, GIS or Land Administration.

Additional Information to Note

• Working Hours: 37 hours per week.
• The Crescent, Taunton, Somerset, TA1 4DY.
• Hybrid Working.
• Minimum 3 Days Per Week Office Based.
• Mainly office-based role due to review of historic deeds, maps and paper records.
• Full UK Driving Licence Required.
• Business Use Motor Insurance Required.
• On-Site Interview in Taunton.
• Interview Date: 6th November 2026.
• Supplier Submission Deadline: 5th November 2026.
• We work on bi-weekly payment schedule.

Requirements
As an Estates Terrier Officer, you will support Somerset Council's Property Service by maintaining accurate land and property records, updating the Council's property asset management systems, and ensuring ownership, lease and mapping information is accurately captured and maintained.