Estates Officer

Summerhill Services Limited; Birmingham; On-site; GBP 41,000 - 45,000; Full time

Job summary

Summerhill Services Limited is seeking an Estates Officer (Secure Care) based at Tamarind Centre in Birmingham. The role supports the Senior Facilities Manager in planning and delivering a comprehensive Estates Service across multiple sites, with a focus on statutory compliance, health and safety, and energy management.

The post involves managing the estates maintenance team and contracts, overseeing budgets, and coordinating with clinical management for service developments.

Qualifications

• ILM or equivalent post graduate management / leadership qualification or equivalent significant and demonstrable managerial experience.
• Recognised CITB or EITB Apprenticeship with City and Guilds Part1, 2 & 3 qualifications, plus relevant trade qualifications.
• Experience of procurement, managing budgets, contracts and capital projects.
• Experience of NHS Estates Management or equivalent in a healthcare environment.
• Ability to manage and develop staff and external contractors.
• Knowledge of health and safety legislation and compliance in estates.

Responsibilities

• To support the Senior Facilities Manager in planning, managing and monitoring of a comprehensive Estates Service.
• To manage the Estates maintenance team to provide a compliant and efficient Estates service.
• Undertake project management of statutory standards/backlog maintenance/minor works with external contractors.
• Represent the Estates function at clinical operational meetings and manage budgets.
• Oversee day-to-day management, monitoring, forecasting and reporting of service contracts.
• Ensure delivery of SSL's business and financial objectives through estates services.

Education

HNC/HND in Building Services / Facilities Management

ILM management qualification

Health & Safety knowledge

Budget/finance awareness

Team leadership

Contract management

Communication at all levels

Tools

MS Office

Job description

Main area Estates Grade Grade F Contract Permanent Hours Full time - 37.5 hours per week (Monday to Friday 8-4) Job ref DR-EO-T-37.5

Employer Summerhill Services Limited Employer type Private Sector Site Tamarind Centre Town Birmingham Salary £41,143.94 - £45,336.94 £41143.94 - £45336.94 per annum Salary period Yearly Closing 13/09/2026 23:59

Grade F

Job overview

POSTS & HOURS:

Estates Officer (Secure Care)
Based at: Tamarind

* From time to time you may be required to work outside of your area of responsibility and at an alternative location to suit service needs.

At SSL we rely on diversity to deliver on our goals. We actively encourage applications from talented and qualified individuals from all walks of life regardless of age, gender reassignment, marital status or civil partnership, pregnancy or maternity, disability, race, religion or belief, sex or sexual orientation.

Disclosure

All roles will be subject to a successful disclosure at an appropriate level from the Disclosure and Barring Service (DBS), satisfactory reference check, qualifications' check, occupational health check and mandatory training prior to commencement of employment.

Main duties of the job

Role Purpose:

To support the Senior Facilities Manager in planning, managing and monitoring of a comprehensive Estates Service which effectively supports the delivery of its clinical services.

To manage the Estates maintenance team to provide a statutory compliant, effective and efficient Estates service. Core elements will include Estates Health and Safety, communication at all levels, budgetary control, managing within HR Policies, advising management on statutory compliance, safe and efficient use of resources, first line energy management etc.

Undertake project management of statutory standards/backlog maintenance/minor works schemes undertaken by specialist and external contractors including development of project briefs, procurement, contract and performance management.

To support clinical management in all aspects of operational estate management and represent the Estates function at local clinical operational meetings ie risk management, resident council, site management, health & safety, local service developments etc.

Responsible for the day to day management, monitoring, forecasting and reporting of budgets and expenditure for service contracts.

Management of Estates services and associated resources to ensure delivery of SSL's business and financial objectives.

Working for our organisation

Working for your organisation

At SSL, we work in partnership with Birmingham and Solihull Mental Health Foundation Trust (BSMHFT), to deliver facilities management, transport and other support services to over 50 sites across the West Midlands. Our team keeps expanding and since our establishment, in 2012, we have grown rapidly though the acquisition of new sites and services. At SSL we take pride in our focus to support and contribute to the Trust's aim which is to help people get better and challenge the stigma associated with mental illness. We are committed to continuous development of our practices and people and the provision of a fair and friendly work environment for everyone.

Sustainability - All staff are expected to support SSL in meeting our 'Green' objectives, being responsible and considerate of all 'resources' used and acting to minimise waste (e.g., products purchased, miles travelled, or power used). SSL is mandated to meet national carbon net zero targets and is being performance managed towards that achievement.

Detailed job description and main responsibilities

Please read in detail the attached job description and person specification. This will give you a more detailed perspective of the expectation of the role

Person specification

TRAINING AND QUALIFICATIONS

• ILM or equivalent post graduate management / leadership qualification or equivalent significant and demonstrable managerial experience.
• Recognised CITB or EITB Apprenticeship with City and Guilds Part1, 2 & 3 qualifications, C&G 236 1/2 and 3, C&G 2360 1/2 and 3, C&G 2330 level 2 and 3 or equivalent qualifications achieving electrician grade for the UK only. Post Apprenticeship qualifications, formal certificated training in relevant areas. IPAF certificates in scaffolding, MEWPS. C&G 2391, C&G 2394 and 2395, C&G 2382 Wiring regulations, C&G 2377 (PAT). National Certificate in Electrical Engineering. Membership of a professional body Recognised CITB or EITB or JIB approved Apprenticeship with City and Guilds Part 2/3 qualifications or HNC/HND qualification in Building Services / Facilities Managament. IOSH / NEBOSH Health and Safety qualification.

KNOWLEDGE AND EXPERIENCE

• Experience of procurement requirements Experience of managing and motivating directly employed staff, commercial consultants and external contractors Significant experience in managing and monitoring service contracts Experience of managing budgets Experience of formulating and managing planned preventive maintenance programmes and reactive maintenance works Well developed planning and organisational skills Experience of managing capital projects
• Experience of developing relationships with external organisations Experience of working in a mental health environment Significant experience of NHS Estates Management or equivalent Detailed knowledge of technical issues in a healthcare environment to ensure compliance with statutory standards/health and safety

SKILLS

• Ability to deliver agreed objectives against budget and timescale constraints Ability to manage budgets and understand finance systems Ability to communicate effectively at all levels (internally and externally) Ability to negotiate successfully with consultants, contractors, external agencies, staff etc Ability to analyse and apply judgemental skills illustrating the ability to interpret complex information and make informed decisions Proficient with using computers and IT equipment
• Ability to translate HSE guidance/ NHS guidance/ legislation to formulate operational policies

PERSONAL QUALITIES

• Conscientious, flexible, able to perform under pressure, lateral thinker, positive 'can do' attitude Problem solving approach Team player and builder Ability to work flexibly Ability to travel/work between sites Ability to cover on call Clean Driving License
• Track record of diplomatic approach to resolution of sensitive issues, awareness of specific needs within a mental health setting Ability to commit to SSL for continued extended periods of time as situations dictate Ability to troubleshoot and problem solve

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.