Estates & Facilities Management Administrator

Historic England; Gran Bretaña; Híbrido; GBP 25.000 - 35.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Work from home option

Wellness programs

Employee Assistance Programme

Additional parental leave

Enhanced maternity and paternity leave

Paid emergency leave

Sabbatical Opportunities

Mentoring/coaching

Payroll giving

Salary sacrifice

Team social events

Team lunches

Extracurricular clubs

Cycle to work scheme

Descripción de la vacante

Historic England is seeking an Estates & Facilities Management Administrator to support the EFM team across multiple locations in the United Kingdom. This full-time, permanent role offers hybrid working with a mix of office and home-based duties.

You will handle administrative tasks, coordinate with the EFM Director and Head of Estates, and use systems like CAFM, Terrier, AssessNet, and Integra to keep operations running smoothly.

Formación

• Previous administrative experience.
• Excellent organisational skills.
• Numerical and financial administration skills.
• Strong communication and stakeholder management.

Responsabilidades

• Provide administrative support to the Estates and Facilities Management (EFM) team.
• Support the Director and Head of Estates with scheduling and coordination.
• Maintain and process records across CAFM, Terrier, AssessNet, and Integra.

Conocimientos

Excellent organisational skills

Numerical and financial administration

Communication and stakeholder mgmt

Proactive and methodical

Team coordination

Herramientas

CAFM (FM)

Terrier (Estates)

AssessNet (Health & Safety)

Integra (central purchasing)

ExpenseMe Pro (expenses)

Descripción del empleo

Historic England

Employment Type Full time Permanent

Location Hybrid ·United Kingdom(multiple locations) Newcastle · York · Swindon · Bristol · Manchester · Birmingham · Cambridge · Portsmouth Inclusive with hybrid working where you are based between the office and home

Team Corporate Services - Facilities Management

Seniority Junior

• Closing:11:59pm, 22nd Nov 2026 GMT

Perks and benefits

Work from home option

Wellness programs

Employee Assistance Programme

Additional parental leave

Enhanced maternity and paternity leave

Paid emergency leave

Sabbatical Opportunities

Mentoring/coaching

Payroll giving

Salary sacrifice

Team social events

Team lunches

Extracurricular clubs

Cycle to work scheme

Candidate happiness

8.01 (12725)

Job Description

Summary

Historic England is the public organisation that brings new life to heritage to build a better future for every place and everyone.

Historic England has a fantastic opportunity for you to join us as our Estates & Facilities Management Administrator.

This is a full time, permanent position.

The location of this role is either Newcastle, York, Manchester, Birmingham, Swindon, Bristol, Portsmouth (Fort Cumberland) or Cambridge, inclusive with hybrid working.

We offer a wide benefits package including a competitive defined benefit pension scheme to which we make 28.97% employer contributions, a generous 28 days holiday, corporate discounts, free entry into English Heritage sites across the country and development opportunities to ensure you achieve your goals.

What you will be doing

As our Estates & Facilities Management Administrator, you will provide administrative support to the Estates and Facilities Management (EFM) team and specifically to the Estates and Facilities Management Director and Head of Estates.You will be highly organised, proactive and methodical in your approach to work, able to prioritise effectively and with good communication skills.

You will use various systems to carry out your role: CAFM (FM), Terrier (Estates), AssessNet (Health & Safety), Integra (central purchasing) and ExpenseMe Pro (expenses).

Who we are looking for

Previous administrative experience

Excellent organisational skills

Numerical and financial administration skills

Communication and stakeholder management

Please note your application will be scored and assessed against the above criteria.

Historic England is a Disability Confident Leader and normally offers guaranteed interviews to disabled candidates who meet the minimum criteria for the role, where it is practical and appropriate to do so. We want all candidates to shine in the recruitment process, so please tell us what we can do to help you show us your very best self. For more information, please visit our Everyone is Welcome page , or contact us at [e-mail] if you have any recruitment queries.

We are an equal opportunity employer which values diversity and inclusion. If you have a disability or neurodiversity, we would be happy to discuss reasonable adjustments to the job with you. Having won the Gold Award from MIND for workplace wellbeing in seven consecutive years, we also recognise the importance of a healthy work-life balance.

We are an inclusive employer and believe that flexible working options are for everyone. We want to make sure our working arrangements don't prevent anyone from joining us because of their personal circumstances. We also want to provide you with the best balance in your home and work life that we can.

We are open to considering options including job sharing, part-time working, compressed hours working and different working locations, including hybrid working. Please visit our jobs pages or contact us to find out more.

Why work for Historic England

We are committed to promoting equality of opportunity for everyone. Diversity helps us to perform better and attract more people to support our work. We welcome and encourage job applications from people of all backgrounds.

We particularly encourage applications from Black, Asian and Minority Ethnic candidates and candidates with disabilities as they are underrepresented within Historic England at this level.

Historic England wants all of our candidates to shine in the recruitment process. Please tell us what we can do to make sure you can show us your very best self. You can contact us by email at [e-mail] if you have any recruitment queries.

At Historic England we use a hiring system called Applied. Applied is a behavioural science-backed recruitment platform that reduces bias, improves quality of hire and increases diversity. We do not use CV application for the majority of our hiring processes. You will answer a selection of questions that allow our hiring teams to test your skills and suitability for the role.

At Historic England, we value the expertise and individuality each candidate brings and want to hear about this in your own words. If you require the use or AI tools or other resources to support your application, we ask that all information is factually accurate, original, and reflects your own experience. To best represent yourself, we encourage you to write in your own words and use AI-generated content only as inspiration—not as direct input.

Provisional interview dates: 2nd December 2026

We want all candidates to shine in the recruitment process. Please tell us what we can do to make sure you can show us your very best self. You can contact us by email at [e-mail] if you have any recruitment queries.