Estates / Facilities Co-ordinator

JR United Kingdom; Chelmsford; On-site; GBP 30,000 - 45,000; Full time

Job summary

Join a prominent family-run organization recognized in high-quality care across England. As an Estates Coordinator, you will manage procurement processes, assist in budget management, and ensure effective stock levels while benefiting from a supportive team and great opportunities for professional growth.

Benefits

Life Assurance

Pension Scheme

25 days annual leave + bank holidays

Industry-leading training and development opportunities

Qualifications

• Experience in an Estates / Facilities function is desirable.
• Knowledge of financial tracking and budget management reporting tools.
• Ability to work independently and as part of a team.

Responsibilities

• Interacting with CAFM and managing procurement requests.
• Preparation and procurement for a care home bedroom upgrade.
• Supporting budget plans and expenditure forecasts.

Skills

Communication

Attention to detail

Organizational skills

Tools

CAFM software

Job description

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Client:

Hallmark Luxury Care Homes

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

1

Posted:

06.06.2025

Expiry Date:

21.07.2025

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Job Description:

Hours: Full Time, 37.5 hours per week

Contract: Permanent

Be part of something exceptional at Hallmark Luxury Care Homes.

We’re proud to be recognised as a leading provider of high-quality, relationship-centred care across England and Wales. As a family-run organisation, our values—big-hearted, inclusive, and committed to helping our teams thrive—guide everything we do.

To co-ordinate estates operations by managing requests, delivering procurement processes, and maintaining accurate asset tracking to support project success and financial integrity.

What You'll Be Doing:

• Interacting with CAFM (Estates and Facilities Procurement platform), with the primary goal being to manage the incoming procurement requests and distribute them to out to the Estate / Facilities team.
• Preparation and procurement of all goods for a large Care home bedroom upgrade project 1500 beds + (Fittings, furnishing, wall covering, lights etc) – Co-ordinating all the suppliers, deliveries, returns etc.
• Supporting Estates Manager with preparing budget plans and expenditure forecasts and plans.
• Owning and taking responsibility for any discrepancies on delivery issues and dealing with them, controlling stock levels.
• Dealing with fault fix requests, make sure all orders and details are accurate then raising PO’s – Following up to ensure Homes have uploaded to the central asset log

What we are looking for in you !

• Experience in an Estates / Facilities function – Desirable.
• Experience in working with supply chains.
• Knowledge of financial tracking and budget management reporting tools
• Familiarity with CAFM software (Facilities / Estates Procurement systems) – highly desirable
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
• A willingness to occasionally travel to Homes to see the refurbishments or meet with suppliers in the field.
• Excellent communication & Interpersonal skills, both written and verbal.
• Attention to detail, ensuring accuracy and completeness in all tasks.
• Excellent organisational skills and time management, with the ability to prioritise tasks and handle multiple projects simultaneously.

Why Join Hallmark?

We believe in putting our people first. You’ll be joining a team that is passionate, professional and proud of what they do. We are committed to supporting you in your personal and professional development.

• Hallmark Rewards – access to discounts, cashback and wellbeing resources
• Life Assurance
• Pension Scheme
• Optional Health Cash Plan
• 25 days annual leave + bank holidays
• Buy and Sell annual leave options (*up to 5 days)
• Industry-leading training and development opportunities
• Supportive team environment with a values-led culture
• A workplace that truly cares and champions your growth

Hallmark Care Homes is proud to be an equal opportunities employer. We welcome applications from all suitably qualified individuals regardless of age, disability, gender identity, marital or civil status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We are also happy to discuss reasonable adjustments that may support you throughout the recruitment process.

For further information, call the Recruitment Team on 01277 314191

Let’s shape the future of care together.