Estates and Facilities Health and Safety Manager

Devon Partnership Trust; Dawlish; Hybrid; GBP 43,000 - 52,000; Full time

Benefits offered by this job

Flexible working

Home or remote working

Job summary

Devon Partnership NHS Trust is recruiting an Estates and Facilities Health and Safety Manager to lead H&S across a busy estates portfolio, based at Langdon, Dawlish. The role requires senior leadership, strategic risk management and expert advice to managers and committees.

You will develop and review policies, deliver training, and monitor performance while travelling to Trust sites and external sites as needed in Devon. A strong NHS background is essential.

Qualifications

• Experience at senior management level within Health and Safety in Estates/Facilites or healthcare.
• Ability to interpret legislation, produce reports and lead risk-based decisions.
• Proven track record of delivering training and improving safety performance.

Responsibilities

• Lead Health and Safety across Estates and Facilities with specialist advice.
• Develop, review and implement policies, procedures and standards.
• Undertake risk assessments, inspections and incident investigations.
• Prepare assurance papers and business cases for senior managers.
• Travel across Trust sites to provide advice and inspections.

Skills

Health and Safety leadership

Regulatory compliance

Risk assessment

Stakeholder engagement

Education

Degree-level qualification in OSH or related

IOSH membership (Grad/Full)

CPD evidence

Tools

Incident reporting software

Risk management tools

Job description

Estates and Facilities Health and Safety Manager

Devon Partnership NHS Trust is seeking an Estates and Facilities Health and Safety Manager to join our Estates and Facilities Team, based at Langdon, Dawlish.

Reporting directly to the Deputy Director of Estates and Facilities, the post holder will lead and oversee health and safety matters across Estates and Facilities, while supporting Trust managers, committees and staff as required. The role will involve applying relevant legislation and best practice, identifying health and safety hazards and risks, and developing practical solutions.

The Trust is a growing provider of mental health and learning disability services. Our Estates and Facilities team plays a key role in maintaining a safe, clean, secure and effective estate, operating from 30 owned buildings and managing over 46 leased properties.

The team includes 24 Estates staff, 112 Facilities staff, six Corporate Reception staff, a Sustainability and Energy Manager and this Health and Safety Manager post.

The role is based at Langdon, Dawlish, but flexibility is required to support services across Devon, including travel throughout the county and attendance at Wonford House, Exeter.

Main duties of the job

You will have experience of working at a senior or management level and of providing professional leadership within a multidisciplinary environment.

The role involves communicating with a wide range of professionals internally at all levels within the organisation and externally, so excellent verbal and written skills are essential. This will be evidenced through assessments, regular reports, risk management, and analysis of highly complex facts and activity/service in relation to performance targets and strategic objectives. The role should ensure that internal and contracted services deliver safe, high-quality, cost-effective services. We expect you to have excellent IT skills and a working knowledge of a variety of software packages.

You will often work under pressure and without direct supervision, so we are looking for someone confident and capable who can present work methodically, accurately and in a professional manner. You will prioritise tasks and manage your own workload, providing support for our colleagues where required.

You will become an important part of the team, working to ensure that all aspects of work are patient-focused. You will provide support to staff members, which could include dealing with staff grievances and disciplinary issues.

About us

We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.

We are committed to developing a culture of coproduction, involving patients, families & carers in everything we do

Our values

We not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values. These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas.

We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader.

Job responsibilities

The Estates and Facilities Health and Safety Manager (Band 7) is the lead specialist adviser for Health and Safety matters relating to Estates and Facilities, the built environment and associated activities.

The post holder will:

• Lead and oversee Health and Safety arrangements across Estates and Facilities.
• Provide expert advice on Health and Safety legislation, regulations and best practice.
• Identify hazards and risks and recommend practical and proportionate solutions.
• Undertake and coordinate inspections, audits, risk assessments and incident investigations.
• Lead the development and review of relevant Health and Safety policies, procedures and standards.
• Develop and deliver Health and Safety and risk management training.
• Monitor incidents, risks, actions and performance to identify trends and areas for improvement.
• Prepare reports, assurance information, recommendations and business cases for senior managers and committees.
• Work closely with Trust teams, contractors, specialist advisers and external regulatory bodies.
• Challenge unsafe practices and advise on appropriate action where significant risks are identified.
• Support compliance with statutory reporting and regulatory requirements.
• Travel across Trust sites to provide advice and undertake inspections and investigations.

Overall, this is a senior specialist role responsible for providing Health and Safety leadership, advice, assurance and practical support across Estates and Facilities, helping to ensure that the Trust maintains a safe and compliant environment for staff, patients and visitors.

Person Specification

Other

• Ability to work effectively as part of a multidisciplinary and cross-organisational team.
• Ability to work autonomously, prioritise competing demands and meet deadlines.
• Proactive, resilient and professionally assertive approach.
• Ability to exercise sound professional judgement and recognise the limits of personal competence and delegated authority.
• Ability to travel regularly between Trust sites.
• Commitment to continuing professional development and maintenance of professional competence.

Knowledge and skills

• Highly developed specialist knowledge of Health and Safety legislation, regulations, approved codes of practice, statutory guidance and risk management principles, underpinned by theoretical knowledge and substantial practical experience.
• Extensive and in-depth knowledge of the practical application of Health and Safety requirements within complex Estates, Facilities or healthcare environments.
• Knowledge of relevant standards and regulatory requirements applicable to healthcare provider organisations.
• Knowledge of systems-based incident investigation, risk assessment, assurance and organisational learning principles.
• Understanding of the NHS operating environment and the relationship between Estates and Facilities services, clinical services, patient safety and corporate governance.
• Excellent verbal and written communication skills, including the ability to explain complex Health and Safety matters clearly to specialist and non-specialist audiences.
• Ability to communicate sensitive or contentious information and respond effectively to barriers to understanding or acceptance.
• Highly developed persuasion, negotiation, influencing and interpersonal skills.
• Ability to challenge unsafe practice constructively and recommend proportionate corrective action.
• Ability to prepare and present formal reports, assurance papers, recommendations, training materials and business cases.
• Ability to build effective working relationships with staff at all levels, contractors, specialist advisers, regulators and external agencies
• Detailed knowledge of NHS risk-management and assurance arrangements.
• Knowledge of the role and operation of committees within NHS or other public-sector bodies.
• Knowledge of specialist Estates and Facilities risks, including contractor management, construction, maintenance, workplace safety, hazardous substances, waste management and work equipment.

Qualifications

• Degree-level qualification or equivalent demonstrable knowledge and experience.
• Recognised professional qualification in occupational Health and Safety, or an equivalent combination of specialist training and substantial relevant experience.
• Evidence of continuing professional development relevant to occupational Health and Safety, Estates, Facilities or risk management.
• Corporate membership of IOSH at an appropriate professional grade, or equivalent membership of another recognised occupational Health and Safety professional body.
• Training in systems-based incident investigation and organisational learning responses
• Recognised teaching or training qualification, such as the Level 3 Award in Education and Training, or equivalent.
• Recognised qualification in risk management.
• Qualification or formal training in quality-improvement methodology.
• Additional specialist qualification relevant to Health and Safety within
• Estates, Facilities, construction or healthcare environments

Experience

• Significant relevant experience of providing competent specialist Health and Safety advice within a complex organisation.
• Experience of developing, implementing and reviewing Health and Safety policies, procedures and standards.
• Experience of interpreting and applying Health and Safety legislation and recognised guidance to complex operational situations.
• Experience of undertaking complex risk assessments, inspections and incident investigations and producing proportionate recommendations.
• Experience of compiling, analysing and presenting complex performance, risk or assurance information in a clear and accessible format.
• Experience of planning and coordinating Health and Safety projects or improvement programmes involving multiple stakeholders.
• Experience of developing and delivering training appropriate to the needs of different audiences.
• Experience of working collaboratively with managers, staff, contractors, specialists and governance functions.
• Experience of statutory reporting requirements and engagement with regulators or enforcing authorities
• Experience of Health and Safety management within the NHS or another comparable public body.
• Experience of presenting specialist reports and assurance papers to senior management or public-sector governance committees.
• Experience of using electronic incident-reporting, risk-management or facilities-management systems.
• Experience of providing technical supervision or competency assessment to staff undertaking Health and Safety-related activities

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

• Full-time
• Flexible working
• Home or remote working