Estates Administrator

Dartmoor Multi Academy Trust; Okehampton; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Cycle to work scheme

Tech Scheme

Eyecare Vouchers

Access to Discounts

CPD opportunities

Extensive Health & Wellbeing Package

Long Service Days

On site Parking

Excellent Training Package

Employee Recognition Scheme

Job summary

Dartmoor Multi Academy Trust is seeking a proactive Administrator to join the Estates Team in our Okehampton office. You will provide vital administrative support to ensure smooth daily operations across estate systems and processes.

The role requires careful handling of confidential information, strong IT skills, and clear communication with staff and external partners. Training and development opportunities are available within a supportive trust environment.

Qualifications

• Experience in administrative roles within educational settings or estates is desirable.
• Discretion handling confidential information and high level of integrity.
• Strong IT skills with attention to detail and accuracy.
• Excellent communication and organisational abilities.

Responsibilities

• Provide administrative and organisational support to the Estates Team.
• Maintain and develop efficient processes across office systems.
• Coordinate communications with staff and external partners.
• Assist with compliance and data protection duties.
• Support training and onboarding of new staff.

Job description

Dartmoor Multi Academy Trust is seeking a driven and enthusiastic Administrator to join our Estates Team.

You will be based at our Okehampton office and within the Estates team.

Our Trust comprises of 19 schools, 3 Colleges, 15 Primaries, and one All Through SEMH Special school. Established in 2018. We are situated in beautiful Devon on the out the outskirts of the stunning Dartmoor National Park. The schools vary in size and are all unique. Our schools are a large part of their local communities, and we value those relationships with families and locals.

The Trust was created to enable schools and staff to work closely together in providing the best education possible for our children. We achieve this through meaningful collaboration both within our schools and beyond our Trust to ensure schools are able to secure and sustain improvement.

Our work is built on our shared values and an unwavering belief that education improves the life chances for the children in our care. We aim for everyone in our organisation, staff and children, to be the best they can be and are relentless in our ambition to achieve this. We want our children to look back on their school experience with a sense of achievement and joy and we provide a wealth of additional curriculum experiences to enrich their learning.

We care deeply about the children in our schools and work with kindness, compassion, manners and respect. By modelling and expecting these behaviours from our children, we aim to grow future citizens who will positively contribute to society, creating a brighter future for our world.

Our vision and values are what we build our schools upon, with Ambition, Co-operation & Transformation being at the heart.

As an established Trust, DMAT can offer a wide range of benefits for our employees:

• Cycle to work scheme
• Tech Scheme
• Eyecare Vouchers
• Access to Discounts
• CPD opportunities
• Extensive Health & Wellbeing Package
• Long Service Days
• On site Parking - In some locations
• Excellent Training Package
• Employee Recognition Scheme

Why choose DMAT?

DMAT are an inclusive and forward-looking trust, who seek to nurture our children and employees to be the best they can be.

The role will be based at A30 Business Centre, Okehampton but it is expected there will be occasional travel to other Trust educational settings and offices.

Summary of Role:

Providing administrative and organisational support to the school that will involve dealing with sensitive and confidential information regarding staff and pupils. It is essential to maintain the highest level of confidentiality in relation to all school matters.

To ensure the smooth day to day operation of the administrative service to the school. Maintaining and devising efficient and effective processes and procedures including overseeing and monitoring the use of school systems.

Coordinating, preparing, and issuing communication with parents and staff within the school as required.

Supporting the Principal with compliance processes such as the Single Central Record and Health and Safety.

Data Protection / General Data Protection Regulations Compliance

The Privacy Notice sets our general principles in relation to Data Protection and the General Data Protection Regulations. You should also abide all Trust policies relating to the use of data including but not limited to:

• Acceptable Use Policy
• Records Retention Policy
• Personal Data Breach Procedure
• Employee Code of Conduct
• E-safety Policy
• Social Media Policy
• Use of Personal Devices Policy

You should note that a duty of confidentiality applies to all personal data seen prior to the first day of employment (for example, pupil lists for the purposes of lesson planning or other activities to support teaching and learning). This reflects the custom and practice of those contracts of employment starting on the first day of term while recognising the need to be aware of and plan to support pupil needs.

Dartmoor Multi Academy Trust is an equal opportunity employer and welcomes applications from all backgrounds to apply.

• All schools in The Dartmoor Multi Academy Trust are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment.

  Dartmoor Multi Academy Trust is proud to be an inclusive employer that champions equality, diversity and respect. We are committed to creating a working environment where everyone feels safe, valued and empowered to succeed. We have a zero-tolerance approach to sexual harassment and any form of inappropriate conduct and expect all members of our community to uphold these standards.

  The successful candidate will be required to undertake an Enhanced Disclosure via the Disclosure Barring Service (DBS).

  ‘This post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). This means that certain convictions and cautions are considered ‘protected’ and do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Guidance about whether a conviction or caution should be disclosed can be found on the Ministry of Justice website: https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of-offenders-act-1974.’

  Your application form will be processed by My New Term who act for DMAT as a data processor- please see our Privacy Notice for more information about how we process job applicant personal data.

  The successful candidate will be required to come to DMAT Central Offices to complete mandatory training.

  Training Details:

  Location: A30 Business Centre, Higher Stockley Mead, Okehampton EX20 1BG

  Purpose: To provide comprehensive training on company policies, procedures, and systems necessary for successful integration into the role.

  Training Schedule: Daily sessions from 9am to 4pm, with breaks provided.

  Benefits of Training Week:
  To gain valuable insights into our company culture and values.

  Interact with key stakeholders and team members.

  Acquire essential knowledge and skills to excel in your role.

  Establish a strong foundation for your career growth within Dartmoor Multi Academy Trust.