Established Production Planner

University of the Arts London; Greater London; Remote; GBP 26,000 - 38,000; Part time

Job summary

Shoreditch Town Hall is seeking an Established Production Planner to oversee and coordinate production activity across artistic programmes, commercial hires and future projects. You will lead long-term planning, budgeting, resource allocation and staffing to deliver programmes and events, while managing schedules and contractor engagement.

The role requires an experienced production professional with strong organisational, financial and stakeholder management skills, balancing day-to-day

Qualifications

• Significant experience in production management/production planning within theatre or live events.
• Experience handling multiple projects and complex schedules.
• Experience budgeting and producing production quotations.
• Strong project planning and organisational skills.

Responsibilities

• Lead long-term production planning, budgeting, and staffing.
• Coordinate across programming, events, operations and technical delivery.
• Manage freelance and contractor engagement and payments.
• Maintain relationships with artists, clients, and suppliers.
• Ensure health, safety and compliance standards.

Skills

Production planning

Budgeting

Stakeholder management

Freelance crew management

RAMS risk reviews

Health & Safety compliance

Contracting & vendor liaison

Microsoft Office

Tools

Microsoft Office

CAD software

Job description

Hours 26.25 hours per week, worked flexibly across 3-5 days as to suit candidate

The Established Production Planner plays a key strategic role in overseeing and coordinating all production activity across Shoreditch Town Hall. Working closely with colleagues across programming, events, operations and technical delivery, the postholder will lead long-term production planning, budgeting, resource allocation and staffing to ensure the successful delivery of artistic programmes, commercial hires and future projects. They will manage complex production schedules, oversee freelance and contractor engagement, maintain strong client and supplier relationships, and ensure the highest standards of health, safety and compliance.

This role requires an experienced production professional with excellent organisational, financial and stakeholder management skills, capable of balancing day-to-day operational demands with strategic planning for the organisation’s future growth.

Skills and Experience Required

Essential

• Significant experience of production management, technical management or production planning within a theatre, live events venue, arts centre or similar environment.
• Experience of managing multiple projects simultaneously and maintaining complex production schedules.
• Experience of preparing and managing budgets and production quotations.
• Strong project planning and organisational skills.
• Experience of booking, managing and paying freelance crew and contractors.
• Knowledge of relevant Health & Safety legislation (live events / theatre).
• Experience of reviewing and assessing risk assessments and method statements (RAMS).
• Excellent communication and stakeholder management skills.
• Ability to build effective relationships with artists, clients, suppliers and contractors.
• Strong administrative and IT skills, including proficiency in Microsoft Office.
• Ability to think strategically and anticipate future production requirements.
• Experience of line managing staff.

Desirable

• Experience working within a receiving house, multi-use venue or historic building.
• Knowledge of arts, theatre and live events production practices.
• IOSH Managing Safely or equivalent Health & Safety qualification.
• Understanding of CDM regulations.
• Experience implementing operational systems and process improvements.
• Knowledge of lighting, sound, staging and rigging practices.
• Creating CAD plans
• Experience working across both commercial hires and artistic programming.

Disability Confident Employer

We can confirm that we are a Disability Confident Employer (Level 1-3) who can welcome a wide-range of disabled applicants within our level of training.

We are an Equal Opportunities Employer and welcome applicants from diverse backgrounds, regardless of their race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity and caring responsibility. We are committed to offering a working environment where everyone is valued and feels appreciated.