Equipment Controller

University Hospital Southampton NHS FT; Southampton; On-site; GBP 18,000 - 24,000; Full time

Job summary

University Hospital Southampton NHS Foundation Trust is seeking an Equipment Controller to support Clinical Engineering. The role involves processing medical equipment, handling orders and calls, and recording data on the eQuip system. It also provides reception cover and administrative support for a large asset management team.

The position is permanent, part of an on-site NHS team in Southampton, with a focus on organisation, teamwork, and efficient administrative processes.

Qualifications

• Essential criteria include vocational secretarial/admin qualification at level 3 or equivalent, English GCSE, RSA level III keyboard skills, strong organisational ability, and reception/secretarial experience.
• Familiar with MS Office and able to create Excel spreadsheets; ability to work in a team.
• Full UK working knowledge as applicable to NHS admin/reception roles.

Responsibilities

• Process medical equipment, orders and telephone calls.
• Record information on the eQuip asset management system and related day-to-day tasks.
• Provide full reception service and administrative cover to Clinical Engineering, managing 30,000+ assets.

Skills

Excellent organisational skills

Able to work as a team member

Education

Vocational qualification to level 3 in Secretarial, admin or equivalent

English GCSE standard

RSA level III keyboard skills or equivalent

Tools

MS Office

Excel

Job description

Job Overview

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Job Title: Equipment controller

Contract Type: Permanent

Under current Home Office rules, this role is not eligible for Skilled Worker visa sponsorship.

Please be advised that this vacancy may close earlier than stated if we receive a large number of applications.

Main duties of the job

• To process medical equipment, orders, telephone calls, recording of information on the eQuip asset management system and other related day to day activities.
• To provide a full reception service and administrative cover to Clinical Engineering. The department manages 30,000+ assets and employees approximately 25 Clinical Technologists.
• Working with External Medical Engineers and representatives, internal technical staff and managers, Consultants, Junior Medical Staff, Medical Students, Specialist Nurses, Ward/Unit/Department Managers, other Nursing staff, internal and external hospital departments, Ward Clerks, other secretarial staff, Outpatient staff and senior managers.

Working for our organisation

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.

We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 30% lower than London and 17 schools rated outstanding by Ofsted.

We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

Detailed Job Description And Main Responsibilities

22.5 hours per week, preferably 3 days but can be flexible.

General office skills are required including moving and handling of medical equipment

Person specification

Qualifications, Knowledge And Experience

Essential criteria

• Vocational qualification to level 3 in Secretarial, admin or equivalent
• Educated to English GCSE standard
• RSA level III keyboard skills or equivalent
• Excellent organisational skills
• Recent experience of reception/secretarial duties
• Familiar with MS Office
• Able to create Excel spreadsheets
• Ability to work as a team member