Engineering Stores Coordinator in Doncaster)

Ad Warrior Ltd; Doncaster; On-site; GBP 26,000 - 36,000; Full time

Job summary

Ad Warrior Ltd in Doncaster is seeking an Engineering Stores Coordinator to organise engineering stores, maintain stock accuracy and support a busy poultry manufacturing site. You will ensure engineers can access parts quickly and keep detailed stock records.

Responsibilities include labeling, storing and counting stock, raising requisitions, liaising with suppliers, and ensuring safety and hygiene standards across the stores area.

Qualifications

• Experience in stores, stock control, purchasing administration or a similar coordination role.
• Strong organisational skills and attention to detail.
• Confidence using stock systems, spreadsheets and standard office software.
• Ability to prioritise requests and communicate clearly with engineers, suppliers and other departments.
• Numeracy sufficient to manage quantities, stock counts, prices and order records.

Responsibilities

• Receive, check and record engineering parts, tools and consumables against purchase orders and delivery notes.
• Label and store items in designated locations so they can be found and issued promptly.
• Record stock issues, returns and transfers accurately in the relevant system.
• Carry out regular stock counts, investigate discrepancies and correct records with appropriate approval.
• Monitor minimum and maximum stock levels, identifying critical spares and recommending replenishment before shortages affect operations.
• Identify obsolete, damaged or slow-moving stock and recommend appropriate action.
• Maintain an orderly stores area, with clear access routes and appropriate segregation of materials.
• Raise purchase requisitions and obtain quotations in line with company approval processes.
• Follow up outstanding orders and communicate delivery dates or delays to engineers and managers.
• Work with suppliers to resolve incorrect, damaged or missing deliveries and arrange returns where required.
• Maintain accurate records of orders, deliveries, invoices and warranties, supporting Finance with queries.
• Help identify opportunities to improve availability, value and standardisation of parts without compromising equipment reliability or safety.
• Provide a responsive parts service to planned maintenance, breakdowns and improvement projects.
• Work with engineers to confirm part specifications, alternatives and equipment compatibility before ordering.
• Maintain records of critical spares, equipment manuals and relevant parts information.
• Support the control and tracking of shared engineering tools, including inspections, calibration or replacement where applicable.
• Provide stock usage, spend and availability information to support maintenance planning and budgeting.
• Follow site health and safety, food safety, hygiene and security requirements at all times.
• Store chemicals, lubricants, batteries and other controlled items in accordance with company procedures and applicable safety information.
• Ensure parts intended for use in food production areas meet the required specification and are protected from contamination.
• Report hazards, damaged equipment, unsafe storage conditions and stock concerns promptly.
• Support audits by maintaining clear, accurate and accessible stores and purchasing records.

Skills

Stock control

Purchasing admin

Organization

Attention to detail

Communication

Numeracy

Problem solving

Job description

Engineering Stores Coordinator

Location: Doncaster

Salary: Competitive

Role Purpose

To keep the engineering stores organised, accurate and ready to support a busy poultry manufacturing site. The Engineering Stores Coordinator ensures that engineers can obtain the right parts and consumables when needed, while maintaining stock control, purchasing records and safe storage standards.

Key Responsibilities

Stores and stock control

• Receive, check and record engineering parts, tools and consumables against purchase orders and delivery notes.
• Label and store items in designated locations so they can be found and issued promptly.
• Record stock issues, returns and transfers accurately in the relevant system.
• Carry out regular stock counts, investigate discrepancies and correct records with appropriate approval.
• Monitor minimum and maximum stock levels, identifying critical spares and recommending replenishment before shortages affect operations.
• Identify obsolete, damaged or slow-moving stock and recommend appropriate action.
• Maintain an orderly stores area, with clear access routes and appropriate segregation of materials.

Purchasing and supplier coordination

• Raise purchase requisitions and obtain quotations in line with company approval processes.
• Follow up outstanding orders and communicate delivery dates or delays to engineers and managers.
• Work with suppliers to resolve incorrect, damaged or missing deliveries and arrange returns where required.
• Maintain accurate records of orders, deliveries, invoices and warranties, supporting Finance with queries.
• Help identify opportunities to improve availability, value and standardisation of parts without compromising equipment reliability or safety.

Engineering support

• Provide a responsive parts service to planned maintenance, breakdowns and improvement projects.
• Work with engineers to confirm part specifications, alternatives and equipment compatibility before ordering.
• Maintain records of critical spares, equipment manuals and relevant parts information.
• Support the control and tracking of shared engineering tools, including inspections, calibration or replacement where applicable.
• Provide stock usage, spend and availability information to support maintenance planning and budgeting.

Safety, quality and compliance

• Follow site health and safety, food safety, hygiene and security requirements at all times.
• Store chemicals, lubricants, batteries and other controlled items in accordance with company procedures and applicable safety information.
• Ensure parts intended for use in food production areas meet the required specification and are protected from contamination.
• Report hazards, damaged equipment, unsafe storage conditions and stock concerns promptly.
• Support audits by maintaining clear, accurate and accessible stores and purchasing records.

Person specification

Essential

• Experience in stores, stock control, purchasing administration or a similar coordination role.
• Strong organisational skills and attention to detail.
• Confidence using stock systems, spreadsheets and standard office software.
• Ability to prioritise requests and communicate clearly with engineers, suppliers and other departments.
• Numeracy sufficient to manage quantities, stock counts, prices and order records.
• A practical approach to solving problems in a busy operational environment.

Desirable

• Experience in an engineering or manufacturing stores environment.
• Familiarity with mechanical, electrical or automation components.
• Experience using a computerised maintenance management system or purchasing system.
• Knowledge of food manufacturing hygiene and safety requirements.
• A relevant stores, procurement or inventory qualification.

Measures of success

• Critical parts are available when needed for planned work and breakdown response.
• Stock records and physical stock remain accurate.
• Orders are placed, followed up and received in a timely manner.
• The stores area remains safe, clean and well organised.
• Engineers and managers receive clear information about parts availability, costs and delivery times.

This job description describes the main requirements of the role. Duties may change reasonably in line with business needs.