Engineering Stores Co-ordinator

Warburtons; Newton Hill; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Profit share

Extra annual leave

Pension 7%

Life assurance

Product discounts

Personal development

Fully stocked kitchens

Health & wellbeing support

Job summary

Warburtons in the United Kingdom is seeking a well-organised Stores Administrator to support our engineering stores and admin functions. You’ll coordinate parts, update records in Excel, and help keep our engineers supplied and productive.

You’ll work with suppliers, track stock, and generate weekly KPI and spend reports while maintaining meticulous records and safeguarding budgets. A proactive, detail‑oriented mindset is essential.

Qualifications

• Previous experience in a stores coordinator or administration role.
• Excellent organisation and time management skills with meticulous attention to detail.
• Excellent numeracy and strong written and verbal communication.
• Discretion and ability to work flexibly to support the business.

Responsibilities

• Co-ordinate the activity within Engineering admin to maintain and improve customer service.
• Coordinate work allocation and ensure holiday/sickness cover through cross-skilling.
• Manage Engineering spend via accurate administration and liaise to prevent SAP issues.
• Ensure Engineering stores parts are identified and located correctly.
• Handle items requiring outside refurbishment appropriately.
• Provide weekly KPI, spend reports and Ad Hoc reports on request.
• Attend meetings to generate action plans and support related teams.
• Support Hygiene and Production departments on IT systems.
• Liaise with Engineering team to ensure proper admin/store procedures.

Skills

Stores coordination

Administration experience

Organisation & time management

Numeracy

Teamwork

Communication skills

Discretion

Flexibility

Tools

Microsoft Office

Job description

The Recipe

You’ll be the first point of contact for our internal customers on all purchasing and engineering stores matters. From ordering spare parts and keeping accurate records on Excel, to making sure stock is stored correctly, you’ll play an important role in helping our engineering team stay up and running.

You’ll work closely with suppliers, provide regular updates to engineers on required parts, and make sure everything is in the right place at the right time. As an organised and methodical Stores Administrator, you’ll also update repairs and maintenance budgets, record timesheets on Excel, and support the team with day-to-day administrative tasks.

If you enjoy staying organised, have a keen eye for detail, and take pride in keeping things running smoothly, this could be the role for you.

The Perks We’ve Baked In

You will want to know what your breads worth:

• A slice of the annual profits (discretionary profit share)
• Family time is important to us so as well as your holiday entitlement, we'll give you the opportunity to purchase up to an extra weeks annual leave
• Award winning pension scheme with company contributions of 7%
• Life assurance
• Products you will love along with deals and discounts for you and the family through our Extra Dough website
• Continued investment in your personal development
• Fully stocked kitchens filled with our delicious products for you to enjoy with your daily brew!
• Support for your health and wellbeing, including access to free physiotherapy, 24/7 access to a confidential helpline for practical advice and a comprehensive occupational health service

The Role

• Co-ordinate the activity within Engineering admin to ensure customer service is maintained and continuously improved.
• Co-ordinate work allocation within Engineering admin, ensure holiday / sickness cover is provided through “cross skilling”
• Ensure Engineering spend is managed effectively through accurate administration, liaise with relevant parties to ensure there are no issues with SAP
• Engineering Stores - ensure all parts are identified and located correctly in the stores
• Ensure that all items that require outside refurbishment are dealt with appropriately
• Information & reporting - provide weekly and period Engineering KPI reports ,weekly and period spend reports and produce Ad Hoc reports on request.
• Attendance at meetings as required for generation of action plans etc
• Provide help and support for Hygiene and Production departments on IT systems
• Liaise with all Engineering team members and ensure correct admin / stores procedures are adhered to.

Essential Ingredients

• Previous experience in a stores coordinator or administration role
• Knowledge of IT systems & fully proficient in the use of Microsoft Office packages including Word, Excel & PowerPoint
• Excellent organisation and time management skills and meticulous attention to detail
• Excellent numeracy skills
• Team working skills and a willingness to learn
• Excellent oral and written communication skills
• Discretion and confidentiality
• Ability to work flexibly to support the needs of the business

We respect and value difference. We look to create an inclusive workplace that promotes and values diversity. Companies that are diverse in age, gender identity, race, religion, sexual orientation, physical or mental ability, ethnicity, or any other aspect which makes them unique, are proven to be better companies. More importantly, creating an environment where everyone, from any background, can do their best work, is the right thing to do.