Endoscopy Admin Supervisor

Transformation Unit; Sheffield; Hybrid; GBP 26,000 - 27,000; Full time

Job summary

Sheffield Teaching Hospitals NHS Foundation Trust is seeking an Endoscopy Administrative Supervisor to provide senior support to Endoscopy Clerks and coordinate the administrative function across the Endoscopy units at the Northern General and Royal Hallamshire sites.

The role requires strong leadership, excellent communication and organisational skills, with experience in healthcare administration and familiarity with waiting lists and service level agreements.

Qualifications

• 5 GCSEs A/9-C/4 including Grade C/4 English and maths or above (or equivalent) or equivalent experience
• 2 A levels or NVQ L3 in a relevant subject or equivalent relevant experience
• Further academic study
• Demonstrable commitment to furthering own learning and development

Responsibilities

• To provide senior support and supervision to the Endoscopy Clerks, and to be responsible for co-ordination of the administrative function, ensuring an efficient and effective service for patients and clinical teams.
• To facilitate effective multidiscipline team working and communication, to assist in the smooth operation of the Endoscopy administrative function. Additionally, to ensure effective organisation of the waiting lists and procedures lists, to deliver the service within the established service level agreements.

Skills

Leadership experience

Team supervision

Communication skills

Microsoft Office

Organisational skills

Healthcare admin experience

Education

GCSEs English & Maths

A levels / NVQ L3

Continuous professional development

Tools

Infoflex PAS / Lorenzo

Job description

Main area Endoscopy supervisor Grade NHS AfC: Band 3 Contract Permanent Hours Full time - 37.5 hours per week (MON - SAT BETWEEN 08:00 - 21:00 - CROSS SITES) Job ref 190-1877-DIR-S-A

Employer Sheffield Teaching Hospitals NHS Foundation Trust Employer type NHS Site Royal Hallamshire Hospital Town Sheffield Salary £25,760 - £27,476 per annum Salary period Yearly Closing 18/10/2026 23:59 Interview date 27/10/2026

Job overview

The Directorate of Gastroenterology is seeking to recruit an Endoscopy Administrative Supervisor for the Medical and Pharmacy Service Care Group at Sheffield Teaching Hospitals.

We are looking for an enthusiastic individual to come and join our team in the Endoscopy Suites based in the Huntsman Building/Coleridge House at the Northern General Hospital, and in the Endoscopy Unit, P Floor at the Royal Hallamshire Hospital.

The successful candidate will need to be an excellent team player and able to work using their own initiative. We are looking to appoint a motivated individual who must have excellent communication and organisational skills.

This dynamic and interesting role will involve working within our existing multidisciplinary supportive team, providing essential day to day administrative support for Endoscopy services.

Main duties of the job

To provide senior support and supervision to the Endoscopy Clerks, and to be responsible for co-ordination of the administrative function, ensuring an efficient and effective service for patients and clinical teams.

To facilitate effective multidiscipline team working and communication, to assist in the smooth operation of the Endoscopy administrative function. Additionally, to ensure effective organisation of the waiting lists and procedures lists, to deliver the service within the established service level agreements.

Working for our organisation

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Qualifications

• 5 GCSEs A/9-C/4 including Grade C/4 English and maths or above (or equivalent) or equivalent experience
• 2 A levels or NVQ L3 in a relevant subject or equivalent relevant experience
• Further academic study
• Demonstrable commitment to furthering own learning and development

Experience

• Ability to demonstrate an understanding of National Waiting time targets & Cancer targets.
• Experience of working in healthcare or the public sector in customer facing roles, e.g. retail, hospitality, customer care
• Ability to use Microsoft Packages,e.g. Word, Excel
• Evidence of a previous leadership role (either in the workplace or whilst studying or extracurricular)
• Experience of Infoflex PAS / Lorenzo (or other PAS software) experience
• Experience of supervising or coaching staff (any sector)
• Experience in an administrative role
• Experience of allocating team workloads
• A proven ability to work with colleagues from a range of disciplines and levels of seniority.
• Ability to demonstrate effective team working & supervisory skills
• Effective verbal and written communication skills
• Ability to work on own initiative.
• Flexible and adaptable approach to working in a constantly changing work environment and covering evening and weekend shifts
• Excellent interpersonal skills
• Ability to prioritise own workload and that of a team
• Ability to assess performance of a team

Please note that in order to comply with the UK Government’s rules on Skilled Worker sponsorship, any applicants who do not meet the eligibility requirements or concessions on salary thresholds under the Skilled Worker visa will not be eligible to receive sponsorship from the Trust. Please keep this in mind when submitting your application. Further details on these concessions, and who qualifies for them, can be found here .

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.

Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.