Emerging Talent Administrator - 12m FTC

CMS Law; West of England; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Hybrid working policy

Bonus scheme

25 days holiday (rising to 28)

Holiday exchange scheme

Private medical insurance

Enhanced parental leave

Disability accommodations

Job summary

CMS Law is seeking an Emerging Talent Administrator to support the firm's Emerging Talent programmes from attraction and recruitment through onboarding and the full lifecycle. You will work closely with ET, HR Operations, and stakeholders to ensure Trainees, Apprentices, and Secondees have a seamless experience.

The role covers candidate management, onboarding, Workday data updates and lifecycle administration within a hybrid working environment.

Qualifications

• Strong HR and recruitment administration experience.
• Demonstrable interest in Emerging Talent.
• Excellent attention to detail and accuracy.
• Strong organisational and communication skills.
• Ability to manage multiple priorities and meet deadlines.
• A proactive and solution-focused mindset.
• Experience with HR systems, especially Workday, is highly desirable.
• Good Excel skills are an advantage.

Responsibilities

• Respond to candidate and stakeholder queries via the shared ET inbox.
• Support organisation and facilitation of candidate assessment days (logistics, materials, coordination).
• Maintain up-to-date candidate records in recruitment platforms (Apply4Law, Workday) and team trackers.
• Send interview invites, rejection emails, offers, and references; oversee queries.
• Manage candidate travel expense claims.
• Support the firm’s Law Scholarship schemes.
• Perform electronic filing of candidate and employee documentation.
• Onboarding of Emerging Talent Programme participants (pre-employment screening, health checks, IT kit).
• Collaborate with HR Operations to deliver end-to-end lifecycle administration.

Skills

HR administration

Recruitment admin

Workday

Excel

Attention to detail

Organisational skills

Communication skills

Multitasking

Problem solving

Team player

Job description

About the Role

As an Emerging Talent Administrator, you will play a vital role in supporting the firm’s Emerging Talent (ET) programmes, from attraction and recruitment through to hire, onboarding and the full employee lifecycle processes for the firm’s Emerging Talent population.

Working closely with the Emerging Talent, HR Operations teams and internal and external stakeholders, you’ll ensure that our future Trainees, Solicitor Apprentices, and Secondees receive a professional and seamless experience. This role offers a broad mix of admin tasks within a small team/.

Key Responsibilities

Emerging Talent Recruitment & Onboarding:

• Respond to candidate and stakeholder queries via the shared ET inbox in a timely, helpful manner, demonstrating initiative and taking ownership of requests
• Support the organisation and facilitation of candidate assessment days (including logistics, materials, and coordination before during and after the event)
• Maintain up-to-date and accurate candidate records in our recruitment platforms (Apply4Law, Workday) and team trackers, including our future Trainees, Apprentices
• Send key communications such as interview invites, rejection emails, offer letters, and reference requests and oversee candidate requests and queries
• Manage candidate travel expense claims
• Support the firm’s Law Scholarship schemes
• Perform electronic filing of candidate and employee documentation
• Onboarding of all Emerging Talent Programme participants, including pre-employment screening, Occupational Health screening, right to work checks and IT kit arrangements.

Workday & HR Operations Support:

• Collaborate with the HR Operations team to deliver end-to-end employee lifecycle administration for the firm’s Emerging Talent population, including:
  • Supporting the firm’s Trainee and Apprentice qualification process including issuing contracts, and leaver process
  • Managing Workday data updates relating to the firm’s Emerging Talent population including supporting the bi-annual seat rotation process, salary changes and performance reviewers.
  • Supporting external and internal Emerging Talent secondments including the processing of international allowances and visa requirements
  • Providing references and processing employment verification requests
  • Scheduling Trainee and Apprentice meetings for the ET Advisors and Managers as required.

About You

We’re committed to your professional development and will provide the support and training you need to succeed. To thrive in this role, you should bring:

• Strong HR and recruitment administration experience
• A demonstrable interest in Emerging Talent
• Excellent attention to detail and accuracy
• Strong organisational and communication skills
• Ability to manage multiple priorities and meet deadlines
• A proactive and solution-focused mindset
• A team player with a professional and approachable manner
• Experience with HR systems, especially Workday, is highly desirable
• Good Excel skills are an advantage

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What’s in it for you?

We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:

• Competitive basic salary (reviewed annually)
• Flexible, hybrid working policy
• Generous bonus scheme
• Up to 25 days holiday (rising to 28 days with service)
• Holiday exchange scheme
• Private medical insurance
• Enhanced parental leave
• Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010.

If you would like to read more information regarding our range of benefits, please visit our Rewards & Benefits page on our website.