Reception / Administrator

Office Angels; City of Edinburgh; On-site; GBP 27,000; Full time

Job summary

An established industry player is seeking a dynamic Receptionist/Administrator to enhance the office experience in Edinburgh. This permanent, full-time role offers a competitive salary and a supportive culture. You will be the face of the office, responsible for welcoming guests, coordinating meetings, and ensuring a smooth operational flow. Your proactive approach and exceptional organisational skills will be key in creating a warm environment and assisting with event planning. Join a collaborative team that values integrity and excellence, and make a real impact in a vibrant workplace.

Benefits

Supportive Culture

Room to Grow

Team Spirit

Qualifications

• Exceptional organisational and multitasking skills.
• Strong time management and proactive approach.

Responsibilities

• Greet clients and visitors professionally and warmly.
• Schedule meetings and prepare meeting rooms.

Skills

Organisational Skills

Time Management

Communication Skills

Problem-Solving

Multitasking

Tools

Office Tracker

Job description

Are you a natural organiser with a friendly, can-do attitude? Do you thrive in fast-paced environments and love being the face of a buzzing workplace?

Our client, a respected leader in the asset management industry, is seeking a Receptionist/Administrator to bring energy, professionalism, and a personal touch to their vibrant Edinburgh office.

This role offers an opportunity to become a valued part of a collaborative team that champions integrity, excellence, and first-class service.

Why You'll Love Working Here:

• Permanent, Full-Time Role
• Competitive Salary - £27,000 per year
• Supportive Culture with Genuine Team Spirit
• Room to Grow - Develop Your Career in a Dynamic Industry

What You'll Be Doing:

As the Receptionist/Administrator, you'll play a key role in creating a warm and efficient office experience. From welcoming guests with a smile to coordinating meetings and keeping things running smoothly behind the scenes, no two days will be the same!

Your responsibilities include:

Reception & Guest Experience

• Greet clients and visitors professionally and warmly
• Answer calls and emails promptly and courteously
• Ensure guests are directed efficiently and feel at home

Meeting & Event Coordination

• Schedule meetings using Office Tracker
• Prepare meeting rooms, organise catering, and keep spaces tidy
• Support in-house and external event planning and logistics

Office & Facilities Management

• Maintain clean, stocked communal areas
• Oversee mail handling, including international deliveries
• Manage office and kitchen supplies

Tech & Admin Support

• Assist with video conferencing and room setups
• Troubleshoot minor tech issues to keep things running smoothly

Who We're Looking For:

You are organised, reliable, and great with people. You take pride in your work, enjoy helping others, and are proactive in getting things done. The ideal candidate will have:

• Exceptional organisational and multitasking skills
• Strong time management and a proactive approach
• A warm, professional manner and a passion for excellent service
• Confident communication skills and ability to work collaboratively
• Quick thinking and problem-solving abilities under pressure
• A positive, can-do attitude and friendly presence

If you're ready to advance your career and become the heartbeat of a thriving Edinburgh office, we'd love to hear from you. Bring your enthusiasm, reliability, and top-notch organisational skills to make a real impact from day one!

This vacancy is being advertised on behalf of Office Angels, operating as an employment agency. Office Angels is an equal opportunities employer.

To apply, please send your CV and cover letter to (url removed). Due to high application volume, only shortlisted candidates will be contacted. We look forward to reviewing your application.

If you are currently registered with Office Angels and interested in this role, please contact your consultant directly by email.

Office Angels is committed to diversity and inclusion. We respect and value people of all backgrounds and abilities. If you require reasonable adjustments, please let us know, and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and a business for temporary workers. Our UK division is an Equal Opportunities Employer.

By applying, your details will be submitted to Office Angels. Our Candidate Privacy Policy is available on our website.