Legal PA - Real Estate

TN United Kingdom; Belfast; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a detail-oriented Legal Secretary to join their Real Estate team. This role involves managing diaries, organizing meetings, and handling legal documentation with precision. You'll collaborate closely with clients and colleagues, ensuring smooth operations within a supportive and inclusive environment. The company offers competitive benefits, including private health and well-being support, along with a modern office located in the vibrant Titanic Quarter. If you thrive in a collaborative culture and are passionate about real estate, this opportunity is perfect for you.

Benefits

Private health insurance

Life assurance

Income protection

Gym discounts

Supportive benefits

Collaborative culture

Social engagement clubs

Community events

Diversity initiatives

Flexible working hours

Qualifications

• Experience as a Legal Secretary/PA in real estate is essential.
• Proficient in producing high-standard legal documents.

Responsibilities

• Manage diaries, appointments, and meetings efficiently.
• Handle legal documentation and correspondence to high standards.

Skills

Legal Secretary/PA experience

Diary management

Communication skills

Teamwork

Typing speed (65 wpm)

Document management

Relationship-building skills

Tools

iManage

Evergreen

InterAction

Job description

The job description provides comprehensive information about the role, responsibilities, requirements, and benefits. However, it can be improved in terms of formatting for better readability and focus. The content should be structured with clearer headings and better separation between sections. Here is a refined version:

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About the Team

This role is part of our Real Estate team, which covers environment, project planning, real estate finance, and litigation. The team advises on every stage of the property lifecycle, with expertise in construction, development, energy, infrastructure, hotel and leisure, investment, landlord and tenant matters, planning, environment, compulsory purchase, property litigation, real estate finance, and tax.

Responsibilities

• Manage diaries, appointments, and meetings, including organizing refreshments.
• Handle file management, including opening/closing files and maintaining electronic filing systems.
• Proactively liaise with clients, take messages, and handle simple queries.
• Collaborate with secretarial support to assist fee earners and clients, including during absences.
• Manage billing and financial requirements, producing WIP and debt reports.
• Handle legal documentation and correspondence to high standards.
• Coordinate document production from initiation to delivery, involving Document Specialists as needed.
• Organize conference calls and prepare client documents, engagement letters, conflict checks, and other legal forms.
• Maintain CRM systems and support marketing and business development activities, including organizing events.
• Use platforms like InterAction, TM Group, and Land Registry Portal for various tasks.
• Perform ad hoc tasks as required and be flexible to work outside office hours when needed.

Experience and Knowledge

• Legal Secretary/PA experience within a real estate department is essential.
• Excellent diary management, organization, and prioritization skills.
• Effective communication and relationship-building skills.
• Teamwork and fast, accurate typing skills.
• Proficiency in producing high-standard legal documents.
• Professional telephone manner and message handling skills.
• Technical skills in document/case management (iManage), finance systems (Evergreen), and CRM (InterAction).
• Minimum typing speed of 65 wpm with accuracy.

What We Offer

• Inclusive & Supportive Environment: Embraces diversity with supportive benefits.
• Competitive Benefits: Private health, life assurance, income protection, well-being support, gym discounts, and more.
• Modern Office: Located in Titanic Quarter with excellent links and parking.
• Collaborative Culture: Hybrid working, hot-desking, and diverse teams.
• Social & Community Engagement: Clubs, networks, events, and charity initiatives.

Inclusion and Accessibility

We are committed to removing barriers and promoting neurodiversity and disability inclusion. Contact our recruitment team for adjustments at any stage. For office accessibility info, visit: Fieldfisher Belfast Hub Accessibility.

Recruitment Process

• Apply via online form and submit CV.
• 20-30 minute introductory call with a recruiter.
• Role-specific interview process, communicated in advance.
• For hybrid roles, in-office visits and team meetings.
• Process duration: approximately 2-3 weeks, with flexibility to your availability.