Executive Assistant

A.P. Moller - Maersk; North West Leicestershire; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading global logistics company is seeking a detail-oriented Executive Assistant to support its leadership team. This role involves managing complex schedules, coordinating travel, and maintaining confidentiality. The ideal candidate will possess strong organisational skills and a professional demeanor, with a commitment to supporting a diverse and inclusive workplace.

Qualifications

• Experience as an Executive Assistant or in a similar role is essential.
• Exceptional organisational and time-management skills.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinate and manage complex schedules.
• Handle all incoming and outgoing communications.
• Plan and book travel itineraries and accommodations.

Skills

Organisational skills

Time management

Communication

Professionalism

Tech-savvy

Tools

Microsoft Office Suite

Job description

Maersk is a global leader in integrated logistics and have been industry pioneers for over a century. Through innovation and transformation, we are redefining the boundaries of possibility, continuously setting new standards for efficiency, sustainability, and excellence.

At Maersk, we believe in the power of diversity, collaboration, and continuous learning and we work hard to ensure that the people in our organisation reflect and understand the customers we exist to serve. With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics.

Our Offer

Maersk offers exciting career opportunities in a truly international working environment. When you join Maersk, the world becomes your workplace. A career at Maersk means working in a culturally diverse, performance stimulating environment. You’ll be part of a rich heritage and an exuberant logistics company that aims to be an inspiring and challenging place to work. You will feel the diversity and dynamics of our international business from day one. We commit to providing the best possible development and career growth to all our employees through digitalized learning ways in order to keep them up to date with development of technological changes.

Are you a highly organised and proactive professional with a passion for supporting senior executives?

We are looking for a dynamic and detail-oriented Executive Assistant to join our team and provide top-notch administrative support to our leadership.

The EA role provides support and manages confidential work for our Area Leadership Team (ALT) members. They provide proactive diary management to ensure the team are updated, organise & facilitate meetings & travel (including international travel). The EA builds and maintains strong working relationships with all key stakeholders within the wider organisation and globally.

This role will require weekly UK travel between out UK sites.

Key Responsibilities:

• Calendar Management: Coordinate and manage the complex schedules, ensuring all appointments and meetings are efficiently organised.
• Communication: Handle all incoming and outgoing communications, including emails, phone calls, and correspondence.
• Meeting Coordination: Prepare agendas, take minutes, and follow up on action items for meetings.
• Travel Arrangements: Plan and book travel itineraries, accommodations, and logistics for business trips UK wide and internationally.
• Document Management: Maintain and organise important documents, reports, and presentations.
• Project Support: Assist with special projects and initiatives as needed, ensuring timely and successful completion.
• Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
  
  

Qualifications:

• Experience: Experience as an Executive Assistant or in a similar role is essential.
• Skills: Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively.
• Communication: Excellent verbal and written communication skills.
• Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Professionalism: Strong interpersonal skills and a high level of professionalism and discretion.
• Additionally: Full clean driving license due to weekly travel requirements across our UK Sites.
  
  

There’s never been a better time to join us. If you want to feel truly included in a business that shares in success, there’s a world of opportunity waiting.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

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