Executive Assistant

DeterTech | UK & IE; Telford; Remote; GBP 35,000 - 55,000; Full time

Job summary

A leading company in security systems services is seeking an Executive Assistant to support the CEO and CFO. This role involves managing complex schedules, coordinating international travel, and facilitating communication across global teams. The ideal candidate will have extensive experience in executive support, exceptional organizational skills, and a proactive approach to problem-solving.

Benefits

25+ Days of Holiday

Healthcare scheme

Company pension scheme

Employee Assistance Programme

Life Cover 4x salary

SmartWater Product Pack

Wider Benefits Portal

Buy Holiday Scheme

Employee Recognition Programme

Qualifications

• 5-7 years experience supporting C-level executives.
• Experience managing complex calendars and international travel.
• Proven ability to handle sensitive information with discretion.

Responsibilities

• Manage executive calendars and coordinate travel arrangements.
• Prepare for high-level meetings and take accurate minutes.
• Support strategic projects and ensure deadlines are met.

Skills

Organisational Skills

Communication

Problem Solving

Attention to Detail

Cultural Agility

Tools

Microsoft Office Suite

Zoom

Concur

Job description

1 week ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Description

At DeterTech, we are driven by a clear purpose:

Department: Business Support

Location: Remote

Description

At DeterTech, we are driven by a clear purpose: giving greater peace of mind to people and communities, every day. We are an industry leader at predicting, deterring, and detecting intrusions on customer sites by integrating cutting-edge technologies to deliver unmatched customer outcomes.

As an Executive Assistant, you’ll play a key role in delivering our ambitious growth plans and ensuring our customers receive best-in-class security solutions. This is an exciting opportunity to work in a fast-growing, technology-driven business, where innovation and collaboration drive everything we do.
In this role, you'll work closely with the CEO and CFO, supporting high-impact initiatives, coordinating global operations, and engaging with senior leaders. It's a unique chance to contribute at a strategic level while gaining exposure to international business and executive decision-making.

Key Responsibilities

• Manage complex and ever-changing executive calendars, ensuring optimal scheduling across multiple global time zones.
• Coordinate international travel arrangements, including flights, visas, accommodations, and detailed itineraries for the CEO and CFO.
• Facilitate seamless communication across regions and time zones, ensuring timely information flow between global teams.
• Prepare for and attend high-level meetings, take accurate minutes, and ensure prompt distribution and follow-up on action items.
• Liaise effectively with board members, executives, and staff at all levels, adapting communication style to suit the audience.
• Maintain strict confidentiality when handling sensitive and strategic information.
• Support the CEO and CFO in driving strategic projects, including tracking progress, collating inputs, and ensuring deadlines are met.
• Coordinate and organise executive team meetings, ensuring all participants are aligned and well-prepared.
• Submit monthly expenses on behalf of the CEO and CFO with attention to accuracy and timeliness.
• Be willing and able to travel across operational territories to provide in-person support when needed.
• Thrive in a fast-paced, evolving environment, demonstrating adaptability and resilience as the business grows and priorities shift.
  
  

Skills, Knowledge & Expertise

Experience

• Proven Executive Support Background
  Minimum of 5–7 years’ experience supporting C-level executives (preferably a CEO and/or CFO) in a fast-paced, global environment.
• Calendar and Travel Management
  Demonstrated experience managing complex calendars and coordinating international travel, including familiarity with global visa requirements, multi-leg itineraries, and travel risk management.
• Project Coordination
  Experience supporting or managing strategic projects with multiple stakeholders, ensuring timelines are tracked and deliverables met.
• Board and Stakeholder Engagement
  Prior experience engaging with board members and senior stakeholders with professionalism and discretion.
• Multinational Environment
  Experience working across multiple time zones and cultures, ideally in a multinational organisation.

Skills

• Exceptional Organisational Skills
  Ability to prioritise tasks, manage competing deadlines, and maintain accuracy under pressure.
• Advanced Communication Abilities
  Excellent written and verbal communication skills, with the ability to adapt tone and messaging to suit diverse audiences, from executives to frontline teams.
• Meeting and Minute-Taking Proficiency
  Skilled in preparing agendas, capturing accurate meeting minutes, and managing follow-up actions with minimal oversight.
• Tech-Savvy
  High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), video conferencing platforms (e.g., Zoom, Microsoft Teams), and travel/expense tools (e.g., Concur, SAP, TripActions).
• Discretion and Confidentiality
  Proven ability to handle sensitive and confidential information with integrity and discretion.
• Proactive Problem Solver
  Demonstrates initiative, anticipates needs, and acts with sound judgment in ambiguous or time-sensitive situations.
• Attention to Detail
  Meticulous in managing logistics, communications, and document handling.
• Cultural Agility
  Strong intercultural awareness and the ability to work effectively with diverse global teams.
• Flexibility to Travel
  Willingness and ability to travel as needed to provide in-person support across international operational hubs.
  
  

Job Benefits

• 25+ Days of Holiday
• Healthcare scheme
• Company pension scheme
• Employee Assistance Programme
• Life Cover 4x salary
• SmartWater Product Pack
• Wider Benefits Portal
• Buy Holiday Scheme
• Employee Recognition Programme

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Security Systems Services

Referrals increase your chances of interviewing at DeterTech | UK & IE by 2x

Sign in to set job alerts for “Executive Assistant” roles.

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.