EDM Clerk

Cardiff and Vale University Health Board; Huntingdon; On-site; GBP 21,000 - 26,000; Full time

Job summary

The Cardiff and Vale University Health Board is recruiting for a Medical Records Clerk to support the efficient operation of the Records service across Trust sites. You will store, maintain and retrieve health records in line with guidelines, ensuring confidentiality and data protection compliance.

Key duties include handling electronic document management (EDM), contributing to policy adherence, and supporting colleagues across departments.

Qualifications

• Knowledge of Department of Health Code of Practice for Records Management.
• Working knowledge of Electronic Document Management (EDM) and Good organisational skills.
• Experience of retention of health records.
• Previous hospital experience.
• 12 months clerical experience, accuracy/spelling/numeric ability.
• Telephone / customer care skills.

Responsibilities

• Maintain and retrieve health records across multiple sites in line with guidelines.
• Ensure confidentiality and compliance with data protection regulations.
• Participate in team meetings and training as directed.
• Assist with records management policies and Trust procedures.
• Relay messages and liaise with line managers as required.

Skills

Telephone / customer care skills

Good organisational skills

Accuracy / spelling / numeric ability

Communication with staff and public

Tools

Electronic Document Management (EDM)

Job description

The post-holder is one of a team providing an efficient and effective Medical Records service to the Trust. The post-holder will be required to carry out a range of duties in a number of locations and across all Hospital sites, ensuring that medical records are stored, maintained and retrieved in line with local and national guidelines., Ensure that strict confidentiality is maintained at all times when dealing with medical records and computerised data as set out under all Records Management Rationale Policies & Procedures including the Data Protection Act 1998, Caldicott Guidance and Freedom of Information Act 2000. Reporting any operational problems immediately to the Team Leader. To participate in departmental and sectional training as directed by the Assistant Health Records Manager. To comply with department and Trust policies and procedures. Ensure housekeeping standards are maintained and Health & Safety regulations are complied with. To undertake any other duties as may, from time to time, be deemed necessary to ensure the smooth running of the department. Participate in team meetings. Participate in the Trust appraisal scheme.
The post holder must be able to demonstrate an ability to work on their own initiative with the minimum of supervision after training, and be able to work with other members of staff within the department and across the trust, including staff from external companies. Able to communicate with all grades of staff and with members of the public. This will include a good telephone manner, and relaying of messages to the line manager as required. They must be flexible in their required hours of work to cover annual leave, and sickness of other team members.,

• Knowledge of Department of Health Code of Practice for Records Management
• oWorking knowledge of Electronic Document Management (EDM), Good organisational skills, oExperience of working collaboratively with third party (external companies)
• oExperience of retention of health records
• oPrevious hospital experience
• o12 months clerical experience, Accuracy / spelling / numeric ability
• Telephone / customer care skills
• oGood organisational skills
  Priority will be given to colleagues identified as at risk through the Trust's redeployment process.