Edinburgh Board & Governance Administrator

Baillie Gifford Group; City of Edinburgh; Hybrid; GBP 32,000 - 36,000; Full time

Job summary

Baillie Gifford Group in Edinburgh seeks a proactive Company Secretary Administrator to ensure accurate and timely Board documentation, regulatory filings and governance administration for Investment Trust clients.

You will coordinate board papers, manage deadlines, support reporting, and liaise with internal and external stakeholders to maintain high standards of record keeping and service delivery in a fast-paced environment.

Qualifications

• Experience in corporate administration or company secretarial support in professional services.
• Proficient in Microsoft Excel and Word; able to interrogate information.
• Able to plan and prioritise work independently while contributing to a team.
• Excellent accuracy and attention to detail.
• Excellent communication and interpersonal skills.
• Experience in Asset management is preferred.
• Experience supporting regulatory or listed company activities, including share buyback and issuance administration is preferred.

Responsibilities

• Complete core administrative tasks aligned to the lifecycle of investment trust clients.
• Prepare board and committee reporting and liaise with contributors and stakeholders to meet deadlines.
• Assist with regulatory filings and London Stock Exchange disclosures.
• Support share buyback and issuance administration and related records.
• Contribute to interim/annual report provision and ensure regulatory compliance.
• Communicate with stakeholders and provide ad hoc reporting and announcements.
• Collaborate to improve processes and adopt digital, automation and AI-enabled tools.

Skills

Corporate administration

Excel

Word

Planning & prioritisation

Attention to detail

Communication skills

Asset management (preferred)

Regulatory/listed company knowledge (±

Tools

Microsoft Office

Job description

Baillie Gifford Group in Edinburgh seeks a proactive Company Secretary Administrator to ensure accurate and timely Board documentation, regulatory filings and governance administration for Investment Trust clients.

You will coordinate board papers, manage deadlines, support reporting, and liaise with internal and external stakeholders to maintain high standards of record keeping and service delivery in a fast-paced environment.