Temporary Property and Estates Officer

Allen Associates; Oxford; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading recruitment company is seeking a Temporary Property & Estates Officer for a busy Estates Office in Oxford. This full-time role involves managing a diverse property portfolio and providing essential administrative support. The ideal candidate will possess strong organizational skills and a background in property administration, ensuring efficient service delivery in a fast-paced environment.

Benefits

Holiday pay

Valuable experience in a respected institution

Qualifications

• Proven experience in property management or a similar field.
• Experience in lettings, facilities, or similar administrative roles (desirable).

Responsibilities

• Day-to-day management and administration of a varied property portfolio.
• First-line contact for tenant matters including repairs and financial issues.
• Processing operational property invoices and coding accurately.

Skills

Communication

Attention to Detail

Organizational Skills

Education

Background in Property or Estates Administration

Tools

Microsoft 365

Job description

We are recruiting on behalf of our impressive client for a highly organised and proactive Temporary Property & Estates Officer to support their busy Estates Office. This full–time role is offered on a temporary basis for around 10 weeks, providing essential cover in a fast–paced and multifaceted environment.

Please note: This is a full–time, office–based position (35 hours/week). No parking is available on site.

As Property & Estates Officer, you will be responsible for the day–to–day management and administration of a varied property portfolio, including commercial, residential, and agricultural holdings. You'll act as a key point of contact for tenants, consultants, and internal stakeholders, ensuring professional and efficient service delivery.

Reporting to the Property Director and working closely with the Estates Bursar, you ll play a critical role in maintaining continuity across the team. Your responsibilities will include property administration, financial coordination, committee support, and general office management.

Please note, this is a temporary position paid on a weekly PAYE basis. This role will start immediately, so sadly candidates with a lengthy notice period cannot be considered.

Temporary Property and Estates Officer Responsibilities

Property and Tenancy Management

• First–line contact for tenant matters including repairs, legal, H&S, and financial issues
• Liaising with consultants and external stakeholders
• Issuing rent and service charge invoices; coordinating credit control
• Maintaining lease documentation and tenancy records
• Checking lease terms, rent reviews, and concessions for accuracy

Operational and Office Support

• Processing operational property invoices and coding accurately
• Supporting the College s Estates Register and insurance renewals
• Assisting with healthcare scheme admin and committee coordination (including agendas, scheduling, and minutes)
• Providing general office support, including email management and diary coordination

Temporary Property and Estates Officer Rewards

Alongside a competitive hourly rate, the successful candidate will receive the following benefits:

• Holiday pay
• The opportunity to gain valuable experience in a respected Oxford institution

The Company

Our client operates in the wellness space and is backed by science and technology.

Temporary Property and Estates Officer Requirements

The ideal candidate will be confident, professional, and well–organised, with a background in property or estates administration. You ll have:

• Proven experience in property management or a similar field
• Strong communication skills and the ability to remain calm under pressure
• Excellent attention to detail and proficiency in Microsoft 365 (Outlook, Excel, Word, Teams, SharePoint)
• A proactive, self–motivated approach with the ability to juggle competing priorities
• Experience in lettings, facilities, or similar administrative roles (desirable)

Location

The office is based in Oxford City Centre. It is easily reached using public transport. Unfortunately, there is no parking at the office.

Apply today, either online or directly to:

Catherine Stokes – (url removed)

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter