Legal Secretary

Oculus Legal Group; Preston; Hybrid; GBP 30,000; Full time

Job summary

Join a leading North West law firm as a Legal Assistant/Executive Administrator in Preston. This role offers a fantastic opportunity for growth within the Commercial Property team, where you'll support fee earners on various matters. Your responsibilities will include file administration, document production, and ensuring compliance with regulatory standards. With a focus on detail and organization, you'll thrive in a dynamic environment while enjoying perks like a bonus scheme, health benefits, and a hybrid working policy. Take the next step in your legal career with this exciting opportunity!

Benefits

Employee bonus scheme

Company pension

Death in service benefit

Medicash health plan

Free conveyancing for primary residence

Holiday entitlement increases with service

Paid time off for volunteering

Enhanced maternity pay

Access to salary sacrifice schemes

Ongoing training and career development support

Qualifications

• 6-12 months' experience in a Conveyancing/Residential/Commercial property environment.
• Strong organizational skills and attention to detail.

Responsibilities

• Administering files and ensuring compliance with regulatory standards.
• Producing documents and managing communications for fee earners.
• Handling diary management and assisting with office administration.

Skills

Legal Support Experience

Attention to Detail

Organizational Skills

Commercial Mindset

Job description

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Full Job Description

• Salary up to £30,000 per annum
• Great progression opportunities with a leading North West firm

We're working alongside a leading North West law firm, recruiting a Legal Assistant/Executive Administrator to join their Commercial Property team. Based in their Preston office, you’ll play a pivotal role in supporting fee earners on a range of commercial property matters. This is an excellent opportunity for a motivated individual looking to grow their legal career in a highly regarded firm.

Responsibilities include:

• Effective administration of the files (hard copy and on SOS), including matter opening, closing, archiving, and data updates during the course of a matter
• Production of files for fee earners on request
• Production and filing of documents, copies, and scans as required
• Review of departmental finances, including report production, liaison with clients regarding payment of fees, management of bill process, and interaction with Finance
• Ensuring file compliance with relevant regulatory standards and the Office Manual processes
• Production and issue of correspondence upon instruction from the fee earner
• Attendance at meetings when required and taking minutes when requested
• Telephone call handling for the team, ensuring that messages are captured accurately and passed on promptly
• Diary management for team events (team meetings, one-to-ones)
• Management of meetings for fee earners when requested, including liaison with other parties, meeting room booking, car park booking, and preparation of relevant materials/documents
• Training new administrators upon request
• Liaison with other departments regarding operational issues (e.g., IT, copier, new starter equipment)
• Assisting with general branch office administration, including reception duties, post, scanning, and archiving requests/schedules for deeds

What we need from you:

• A minimum of 6-12 months' legal support experience in a Conveyancing/Residential/Commercial property environment.
• Excellent attention to detail and strong organisational skills.
• A commercial mindset with the ability to work effectively under pressure.

The Perks:

• Employee bonus scheme and company pension
• Death in service benefit and Medicash health plan (including annual health check and EAP support)
• Free conveyancing for the sale/purchase of your primary residence and free Wills
• Holiday entitlement increases with length of service
• Paid time off for volunteering (2 days per year)
• Enhanced maternity pay and extended leave scheme
• Access to salary sacrifice schemes (car parking, tech, cycle to work, electric car)
• Hybrid working policy, and fresh fruit in offices
• Staff recognition awards, biannual promotion and salary review opportunities
• Company laptop, mobile, and free access to Office 365
• Ongoing training and career development support
• Christmas party, social events with matched funding, and employee referral bonuses

If you're interested, hit that apply button or reach out to Jack Lloyd directly at