ED Scanning Clerk - BANK

Blackpool Teaching Hospitals; Lancashire; On-site; GBP 21,000 - 24,000; Full time

Job summary

Blackpool Teaching Hospitals NHS Foundation Trust is inviting applications for Healthcare Assistant roles as part of an ongoing rolling recruitment programme. The Trust spans Blackpool, Fylde and Wyre, offering opportunities across its Emergency Department and related administrative teams.

Successful candidates will have 5 GCSEs A-C and general office experience, with strong organisational skills and the ability to work well in a team. Full driving licence is beneficial for this role.

Qualifications

• Education of 5 GCSEs A-C or equivalent.
• General Office Experience.
• Ability to work within a team and meet deadlines.
• Full driving licence.

Responsibilities

• Collect paperwork daily from the Emergency Department.
• Scan and quality check documents onto the EDMS system.
• Assist with ad-hoc duties within the secretarial team.
• Ensure case notes are delivered and traced to wards.
• Support with stock provision of ED documents (photocopying).
• Assist with Friends and Family questionnaires and internal audits.

Skills

Excellent organisational skills

Ability to prioritise work

Microsoft Office (Outlook)

Teamwork

Education

5 GCSEs A-C

Tools

Microsoft Office

Job description

Latest jobs at Blackpool Teaching Hospitals

We are currently recruiting to a number of Healthcare Assistant (HCA) vacancies through our ongoing rolling recruitment programme. As each advert closes to allow applications to be reviewed and processed, the next advert is prepared for publication.

If you visit our vacancies page and cannot see a current HCA advert, it may be because one advert has recently closed and the next is in the process of being uploaded. Please be assured that a new advert will be available shortly, and we encourage you to check back the following day for the latest opportunities.

Blackpool Teaching Hospitals NHS Foundation Trust is situated on the west coast of Lancashire, with services covering the local authority areas of Blackpool, Fylde and Wyre. The Trust is part of the Lancashire and South Cumbria Integrated Care System (ICS) supporting a population of around 1.6 million people.

We have three main hospitals providing acute services to around 330,000 local residents. The organisation also provides specialist tertiary care for cardiac and haematology services, delivers community health services to over 445,000 residents including those in North Lancashire and hosts the National Artificial Eye Service across England. Plus, we provide urgent and emergency care services to an estimated 18 million people who visit the seaside resort each year. We employ over 7000 people from 68 different countries.

We welcome and encourage application from anyone with protected characteristics, as well as supporting reservists and Veterans who are looking for a rewarding and challenging career within the NHS.

Blackpool Teaching Hospitals encourages flexible working in all our roles to support staff in maintaining healthy home-life balance. Working patterns such as: part time working, self-rostering, compressed hours, annualised hours, term time, reverse term time and flexitime working can be explored.

Job overview

The ED Scanning team provide administrative support to our secretary team as well as scan provide an in-department scanning service to ensure patient documents are scanned in a timely manner.

Main duties of the job

Collection of paperwork on a daily basis from the Emergency Department

Scanning and performing quality checks of all paperwork onto the EDMS system

Assist with ad-hoc duties within our secretarial team

Ensure case notes are delivered and traced with the patients to the wards

Support with regular stock provision of ED documentation (photocopying documents)

Assist with the Friends and Family questionnaires

Support with internal departmental audits / data collection

Working for our organisation

Blackpool Victoria Hospital, or BVH, as it is known locally, is a medium sized NHS District General Hospital (DGH).
The hospital comprises the major element of secondary health care within the wider combined acute and community trust that is the “Blackpool Teaching Hospitals NHS Foundation Trust”.
The “Victoria” site of the hospital has around 900 beds which provide care for Acute Medicine in its wider terms and DGH Surgical specialties, including among others, General Surgery, Trauma and Orthopaedics, Urology and Gynaecology. There is a Women and Children's Unit including both Consultant lead and Midwife lead maternity care.

Detailed job description and main responsibilities

The ED Scanning team provide administrative support to our secretary team as well as scan provide an in department scanning service to ensure patient documents are scanned in a timely manner.

Responsibilities include:

Collection of paperwork on a daily basis from the Emergency Department

Scanning and performing quality checks of all paperwork onto the EDMS system

Assist with ad-hoc duties within our secretarial team

Ensure case notes are delivered and traced with the patients to the wards

Support with regular stock provision of ED documentation (photocopying documents)

Assist with the Friends and Family questionnaires

Support with internal departmental audits / data collection

Person specification

Qualifications

• Education of 5 GCSE’s grades A-C or equivalent

Experience & Knowledge

• General Office Experience

Skills

• Excellent organisational skills
• Ability to prioritise work. Work to deadlines
• Microsoft office experience including outlook

Personal Qualities

• Ability to work within a team, Motivated
• Physical ability to move/carry case notes and paperwork
• Flexible approach, Good time keeping, Reliability
• Full driving licence

Any invitation to interview will be sent to the email account stated on your application form.

If the role you have applied for requires a Disclosure and Barring Services (DBS) check we will administer this as part of your pre-employment checks. Please note, you will be required to repay the cost on appointment. This will be collected via a salary deduction. You can choose whether to pay this over 1-3 months from your salary or as a one-off payment on commencement in post. The level of check required depends on the role that you have been offered. Currently the charges are - Basic DBS check £24, Standard DBS check £24 and Enhanced DBS check £45.

You are encouraged where possible, to register for the DBS update service. This is an annual registration fee of £15. By registering for the update service you will not have the additional cost of repeated disclosures.

Should you withdraw your application, you may be required to reimburse the cost of the DBS check.

DBS checks remain free of charge for volunteer positions.

By submitting an application for this vacancy you are confirming your agreement to the above in the event you are successfully appointed.

The DBS Code of Practice can be accessed here .

Please ensure that you read the Person Specification attached below as your application will be judged against this.

Please note that every effort will be made to keep the vacancy live until published closing date, though there may be instances where such interest is generated, that for administrative reasons the post may close earlier.

Please note that in line with national NHS guidelines this Trust operates a strict non-smoking policy. Members of staff are not permitted to smoke on Trust premises or grounds at any time nor take breaks during working hours for the purposes of smoking.

The Trust does not offer interview expenses to shortlisted candidates unless indicated in the advert.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.