Roster Clerk

TN United Kingdom; York; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the UK is seeking a Rostering Coordinator to efficiently manage employee rosters in compliance with operational standards. The role involves compiling rosters, managing alterations, and ensuring competency data is up-to-date. Ideal candidates will have strong interpersonal and analytical skills, ensuring seamless operations and communication with team members.

Qualifications

• Excellent knowledge of national rostering principles.
• Previous experience in prioritizing workloads and delivering to deadlines.

Responsibilities

• Compile and publish rosters using the Corporate Rostering Tool.
• Manage short notice roster alterations and resolve queries.
• Monitor and maintain competency data for roster shifts.

Skills

Interpersonal Skills

Communication Skills

Data Analysis

Attention to Detail

Teamwork

Job description

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To produce cost-effective and efficient rosters for nominated employees, compliant with relevant operational standards in line with current rostering principles and competency requirements. Monitor the competency database to manage future safety-critical competency expiries.

About the role (External)

Key Accountabilities:

1. Compile and publish rosters using the Corporate Rostering Tool in accordance with National Rostering Principles, company policies, and standards.
2. Prepare rosters for employees undertaking weekly/daily rostered duties, covering sickness, annual leave, training, briefing, and special arrangements. Liaise with local managers to crosscheck roster data.
3. Manage short notice roster alterations, liaising with all affected employees and line managers, including gaining verbal confirmation where necessary. Respond to and resolve any queries relating to roster issues.
4. Compile and control leave records, including input to the production of annual leave rosters.
5. Make roster arrangements for medical examinations and interviews.
6. Make roster arrangements for safety-critical competence expiries, training plans, training courses, and briefings.
7. Monitor and maintain competency data to ensure no base roster shifts are left uncovered due to expired competencies.
8. Carry out pre- and post-payroll interface checks to validate roster data. Submit late notice roster changes to payroll.
9. Gather and analyze fatigue data and highlight issues to the relevant line manager.
10. Provide information and data to support route reporting requirements.

Job Skills, Experience, and Qualifications:

• Excellent knowledge of national rostering principles
• Previous successful experience in prioritizing workloads and delivering to deadlines
• Ability to demonstrate excellent interpersonal and communication skills
• Previous successful experience in analyzing data and producing reports
• Understanding of conditions of service applicable to rostering
• Understanding of roster systems
• Demonstrable ability to accurately manage data and attention to detail
• Previous successful experience of working in a team and engaging with virtual team members
• Understanding of pay arrangements for rostered staff