Board Secretary (Personal Assistant)

TEMEK ATE; Penarth; Hybrid; GBP 22,000; Part time

Job summary

An established charity is seeking a proactive Board Secretary/PA to provide vital administrative support to its Board of trustees. This role involves meticulous organization, high-level communication, and confidentiality in managing governance duties. The position offers a hybrid work environment, allowing flexibility while ensuring the Board's needs are met. With a commitment to supporting families facing life-shortening conditions, this organization values compassion and teamwork. Join a mission-driven team and make a meaningful impact in the community.

Benefits

30 days holiday entitlement

5% employer pension contribution

Life assurance

Wellbeing support

Unlimited online GP access

Healthcare Cash Plan

Cycle to work scheme

Discounted gym membership

Shopping discounts

Free secured parking

Qualifications

• Demonstrable experience providing effective administration and PA support.
• Ability to maintain high levels of confidentiality.

Responsibilities

• Provide comprehensive administration and PA support to the Chairperson.
• Enable trustees to manage charity administration and governance duties.

Skills

Administration Skills

Communication Skills

Organizational Skills

Confidentiality

Education

Experience in PA support

Experience at Board level

Job description

Vacancy type:

Paid Vacancy

Function:

Executive Office

Location:

Head Office - Sully (Hybrid Working)

Salary:

Up to £21,400 per annum (depending on experience and based on working 22.5 hours per week)

Contract type:

Permanent

Contract hours:

Part time

Weekly hours:

22.5 hours per week, across three days (typically Wednesday & Thursday, other day to be agreed).

Closing Date:

26/05/2025

We have a great opportunity for an experienced Board Secretary/PA to join Ty Hafan.

About The Role

The Board Secretary will provide comprehensive, efficient, and professional administration and PA support to the Chairperson and the Board of trustees, enabling trustees to manage the administration of the Charity and discharge their governance duties, in compliance with legal and regulatory requirements.

About You

As the Board Secretary, you will be highly organised, proactive, and confident in using your own initiative while also being able to take direction. You will have excellent administration skills and meticulous attention to detail, with demonstrable experience providing effective administration and PA support at Board or senior management level.

The role requires a high standard of verbal and written communication skills, and the ability to be exceptionally discreet and tactful, always maintaining the highest levels of confidentiality.

The Charity has hybrid working in place; the post-holder will be required to work on-site 2 days per week, typically Wednesday and Thursday, with flexibility on the other day to meet the needs of the Chairperson and Board.

The Benefits Of Working For Ty Hafan Include

• Holiday entitlement of 30 days (rising to 32 days with service) plus Bank Holidays (pro-rata to part-time hours)
• A Group Personal Pension Scheme with an employer contribution of 5%
• Life assurance (death in service benefit)
• Wellbeing support - employee assistance program, which provides a range of free services including counselling, financial and legal support.
• Unlimited access to a 24/7 online GP as well as a range of other health experts
• Healthcare Cash Plan to claim back costs for appointments and treatment such as dental, optical, or physio
• Cycle to work, technology, mobile phone, and will writing schemes
• Discounted gym membership and shopping discounts (including 25% off all purchases from any Ty Hafan Retail shop)
• Hybrid working, and when onsite, free, secured parking.

About Us

Ty Hafan's ambition is that when a child's life will be short, no family should have to live it alone. We support families in Wales facing the challenges of caring for a child with a life-shortening condition, offering care in our hospice, community settings, hospitals, and homes. We understand each child's and family's unique needs and are committed to ensuring no one faces this journey alone.

Our vision is a Wales where every child with a life-shortening condition lives a fulfilling life, supported by compassion and specialized care. Our purpose is that no family faces the loss of their child alone, and our values are compassion, excellent service, teamwork, and ownership.

Please Note

• Applications and interviews will be assessed using the person specification included in the job description.
• This role is subject to a basic DBS check, two satisfactory references, and pre-employment medical clearance.
• We may close the vacancy earlier if sufficient applications are received.

Ty Hafan is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all.