Support Administrator - Real Estate

TN United Kingdom; Belfast; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player in the legal sector is seeking a highly organized and proactive legal secretary to support their Real Estate team. This role involves managing diaries, client communications, and legal documentation while ensuring smooth operations within a collaborative environment. With a commitment to inclusivity and professional development, this innovative firm offers a modern workspace in the Titanic Quarter and hybrid working options. If you are detail-oriented and thrive in a dynamic setting, this opportunity could be your next career move.

Benefits

Private Health Insurance

Life Assurance

Modern Office Space

Professional Development Opportunities

Community Engagement

Qualifications

• Proven legal secretary/PA experience in real estate.
• Excellent diary management and organizational skills.

Responsibilities

• Manage diary, appointments, and logistics efficiently.
• Handle legal documentation and correspondence professionally.

Skills

Diary Management

Organizational Skills

Communication Skills

Teamwork

Typing Accuracy

Legal Document Production

Case Management Systems

Job description

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Client:

Fieldfisher

Location:

Belfast, United Kingdom

Job Category:

-

EU work permit required:

Yes

Job Reference:

f310d39da70b

Job Views:

3

Posted:

08.05.2025

Expiry Date:

22.06.2025

Job Description:

This role is within our Real Estate team, covering environment, project planning, real estate finance, and litigation. The team advises on all property lifecycle stages, including construction, development, energy, infrastructure, hotel and leisure, investment, landlord and tenant matters, planning, environment, and property litigation.

Responsibilities

• Diary management, including appointments, meetings, and logistics.
• File management, electronic filing, and email handling.
• Client liaison, message taking, and query handling.
• Collaborate with secretarial support to assist fee earners and clients.
• Manage billing and financial reports for partners.
• Handle legal documentation and correspondence professionally.
• Oversee document production from start to finish.
• Organize conference calls and prepare client documents.
• Maintain CRM systems and support marketing activities.
• Coordinate travel arrangements and manage searches.
• Perform additional tasks as needed and be flexible with working hours.

Experience and Knowledge

• Proven legal secretary/PA experience in real estate.
• Excellent diary management and organizational skills.
• Effective communication and relationship-building abilities.
• Teamwork and high typing accuracy (at least 65 wpm).
• Proficiency with legal document production and case management systems.

What We Offer:

• An inclusive, supportive environment with benefits like private health insurance, life assurance, and more.
• Modern office space in Titanic Quarter with hybrid working options.
• Opportunities for professional development and community engagement.

Inclusion at Fieldfisher:

We are committed to removing accessibility barriers and promoting neurodiversity. Please contact us for adjustments or accessibility needs during the recruitment process.

Recruitment process:

• Application via online form and CV submission.
• Introductory call with a recruiter.
• Role-specific interview process, with possible office visits for hybrid roles.
• Process duration: approximately 2-3 weeks, with ongoing application review.