Programme Office Project Assistant (Associate)

Kainos; Derry/Londonderry; On-site; GBP 25,000 - 35,000; Full time

Job summary

Kainos is seeking a Programme Office Project Assistant to provide high-quality administrative support within the EMEA Workday Services business unit. The role involves project setup, financial management, and collaboration with client PMO teams, requiring excellent organizational and communication skills. Ideal candidates will have GCSEs in English and Maths, strong computer skills, and a proactive approach to workload management.

Qualifications

• GCSE English and Maths (Grade A*-C) or equivalent required.
• Strong computer skills, especially in Excel.
• Previous administrative experience in a relevant environment.

Responsibilities

• Set up projects and manage ongoing administration.
• Assist with revenue and cost recognition.
• Manage project financials and reporting.

Skills

Organizational skills

Communication skills

Time management

Commercial awareness

Education

GCSE English and Maths (Grade A*-C) or equivalent

Tools

MS Office (especially Excel)

Job description

When you join Kainos, you get to think beyond limitations to make an immediate and positive impact – like transforming digital services for millions of citizens or helping Fortune 500 companies get live and thrive on Workday.

You’ll be part of a people-first culture that is growing around the world. We’re a creative, committed, and diverse group of individuals who succeed as a team. At Kainos, your ideas are heard and valued, and you’ll leave a legacy that you can feel proud of. Join us and discover how our people write our story.

As a Programme Office Project Assistant (Associate) at Kainos, you’ll be responsible for ensuring a high-quality service is provided to the Project Management capabilities within the EMEA Workday Services business unit, demonstrating best practice throughout. You will provide administrative support for our engagements and will have a key role in the efficient management and delivery of these projects.

You’ll work as part of the EMEA Workday Services Delivery team and report to the EMEA Delivery team lead. It’s a fast-paced environment, so it is important for you to ensure that workload is prioritised, and tasks are completed in a timely manner.

Your key responsibilities will include:

1. Setting up projects and carrying out ongoing administration and maintenance within systems.
2. Assisting with revenue and cost recognition.
3. Assisting with managing project financials and reporting.
4. Being responsible for Timesheet and Expense claim approvals.
5. Assisting with month-end invoicing.
6. Routing and delegation of PMO support requests.
7. Managing weekly timesheet completion (project-specific).
8. Dispatching invoices.
9. Working with client PMO teams to ensure projects run smoothly.
10. Taking on other ad-hoc administration duties.

Minimum (Essential) Requirements

• GCSE English and Maths (Grade A*-C), or equivalent.
• Good computer skills including MS Office, especially Excel, and the ability to learn new software applications.
• Excellent organisational skills and confidence in managing the team’s group email and arranging meetings with project managers.
• Ability to follow company policies, procedures, and processes.
• Demonstrate commercial awareness and understanding of project and business dynamics.
• Effective personal time management and attention to detail under tight deadlines.

• Ability to work efficiently, make sensible decisions under pressure, and prioritise workload in a fast-paced environment.
• A self-starter capable of working independently with minimal supervision and escalating issues as needed.
• Strong verbal and written communication skills with staff and external stakeholders.
• Proven team skills, including taking direction from others.
• Previous administrative experience in a relevant environment with a personable, collaborative style.

Desirable

• Experience as a Project Coordinator, Project Assistant, PMO Associate, or similar roles.
• Experience with PSA software (e.g., Kimble or Workday).
• Ability to use charts, pivots, and formulas in Excel.

Closing date for applications is 24th May 2024.

Let’s write the next chapter of our story together.

Embracing our differences

At Kainos, we believe in diversity, equity, and inclusion. We’re committed to building a team as diverse as the world we live in, where everyone is valued and respected. We actively seek talented individuals from all backgrounds and provide accommodations or adjustments during our recruitment process. Reach out to us to learn more about how we can support your journey.