Space and Data Officer

TN United Kingdom; Reading; On-site; GBP 30,000 - 50,000; Full time

Job summary

Join a forward-thinking team at a top UK university, where you will play a crucial role in managing space and data. This dynamic position involves engaging with diverse stakeholders, utilizing innovative data-driven solutions, and ensuring efficient space use across multiple campuses. You will be instrumental in updating systems, running reports, and enhancing processes, all while fostering collaborative relationships. If you are passionate about data management and eager to make an immediate impact, this is the perfect opportunity for you to thrive in an inspiring environment.

Qualifications

• Experience in managing large data sets and data interrogation.
• Strong skills in reporting and presentation software.

Responsibilities

• Manage day-to-day space requests and update the CAFM system.
• Coordinate audits and manage documentation for space management.

Skills

Analytical Skills

Data Management

Reporting Skills

Stakeholder Engagement

Education

Degree in Data Management or related field

Relevant certifications

Tools

Excel

Power BI

CAFM systems

Job description

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Closing Date: 31st May 2025 at 23:59 (BST)

Interview Date: TBC

By reference to the applicable SOC code for this role, sponsorship may be possible under the Skilled Worker Route. Applicants wishing to consider the SWR must ensure that they are able to meet the points requirement before applying. Successful candidates not already holding a Skilled Worker visa issued before 4th April 2024 will need to qualify as a new entrant before being able to be sponsored. There is further information about visas on the UK Visas and Immigration Website.

Join our forward-thinking team! Are you ready to step into a career in Space Management? We have an opportunity for someone who is keen to assist in the management of space and space data across our diverse and exciting portfolio.

Why You'll Love This Role:

• Innovative Environment: We are a dynamic and innovative team always looking for creative ways to drive efficient space use.
• Diverse Portfolio: Engage with a variety of stakeholders and help to improve our understanding of their space requirements.
• Immediate Impact: Your contribution to the team will be crucial from day one.

What We're Looking For:

• Passion for space and data management.
• Strong analytical and reporting skills.
• Ability to quickly understand complex problems and find workable solutions.

About the University

Occupying three beautiful campuses ranging from the urban utopia of London Road, the peaceful parkland of Whiteknights to the riverside retreat of Greenlands, the unique “University in a Park” setting of the University of Reading is an inspiring place to come to work.

The University of Reading is a top 30 UK university that has been at the forefront of UK higher education for nearly a century. As an organisation it is committed to acting together, as a diverse and inclusive community, to deliver a better world through the transformational power of education and research. Within this community, the Estates Directorate have a critical role to play in managing the University’s substantial land and property interests.

The University is growing its student population but not its footprint and is looking for innovative data driven solutions to meet this challenge. Much of our data comes from our technical drawings (CADs) and our CAFM (Computer Aided Facilities Management) system. Accurate and timely management of these datasets is essential to our understanding of the estate and to the development of the space related solutions that will support our growth targets.

About the role

The role is predominantly concerned with the day-to-day management of space and space requests. This includes checking and updating the CAFM system, running reports, and engaging with occupants to answer questions and gather requirements.

There is an administrative element to the role which involves co-ordinating and participating in audits, managing documentation, and reviewing policies.

Much of the work involves assisting the Space Manager but there is also a need to develop good working relationships with Building Support Officers (BSO’s), Timetabling and Health & Safety Services (HSS).

About You

You will be skilled in managing large data sets and interrogating data via tools such as Excel and Power BI. You will be a team player with the ability to work quickly and accurately on routine tasks. You will have the ability to build solid working relationships with a variety of stakeholders and communicate clearly via email and in person.

You will have experience and/or relevant qualifications in using reporting and presentation software with expert level skill in using the core suite of MS Office applications. You will understand the importance of process and take an active role in developing and improving the processes associated with the management of space.

You will enjoy working with a range of different people and in managing stakeholders across a number of disciplines. You will have a basic understanding of workplace Health & Safety guidelines and work closely with HSS, BSO’s and Timetabling in data gathering and to develop possible solutions to space related challenges.

Contact Job Title: Head of Space & Asset Management

Alternative Contact Job Title: Space Manager

The University is committed to having a diverse and inclusive workforce, supports the gender equality Athena SWAN Charter and the Race Equality Charter, and champions LGBT+ equality. We are a Disability Confident Employer (Level 2). Applications for job-share, part-time and flexible working arrangements are welcomed and will be considered in line with business needs.