UKStratCom Safety Centre Business Support

UK Ministry of Defence; London; On-site; GBP 29,000 - 35,000; Full time

Job summary

A leading government organization is seeking a motivated individual for the role of Business Support within the Safety Centre. The position involves coordinating audits, managing quality tasks, and supporting business management functions. Applicants should demonstrate strong attention to detail and communication skills. The role offers flexible working arrangements and opportunities for professional development.

Benefits

Civil Service pension with employer contribution

Flexible working options

Learning and development tailored to your role

25 days paid annual leave

On-site gymnasium

Cycle Loan

Qualifications

• High attention to detail and excellent communication skills required.

Responsibilities

• Coordinate audit and assurance activities across the Safety Centre.
• Support quality management work including document review.
• Manage Information Asset registers and Data Protection Impact Statements.

Skills

Attention to Detail

Communication

Job description

MOD Abbey Wood North, Bristol

Job Summary

Strategic Command is one of the four Military Commands operating in the UK and overseas, including locations in Cyprus, Gibraltar and South Atlantic. The purpose of the Safety Centre is to enable UKStratCom to deliver its outputs whilst protecting Health, Safety and the Environment.

The Strategic Command Safety Centre is primarily based at MOD Abbey Wood North in Bristol. The duty station for this post will be MOD Abbey Wood North. Flexible working arrangements have been established within UKStratCom, which support alternative working arrangements; however, the post is integral to the Safety Centre and the successful candidate will be required to attend the Bristol office on a regular basis.

This post is advertised at 37 hours per week and is intended to be full-time and therefore part-time or job share can only be considered if full-time cover can be achieved.

Job Description

We are looking for an enthusiastic and motivated individual to fill the role of Business Support within the UKStratCom Safety Centre.

The post sits within the Business Management Team (BMT), working to the Business Manager and will be responsible for general business management related tasks, as well as more specific Audit coordination and Quality Management tasks. It is imperative that the candidate has high attention to detail and excellent communication skills.

This post is non-specialist, and applicants are not required to have a background in Safety as suitable HS&EP training will be provided if necessary. The Safety Centre (SCen) operates under an Agile way of working and informal training will be offered with the option of formal training if desired.

We are looking for an enthusiastic and motivated individual to fill the role of Business Support within the UKStratCom Safety Centre.

The post sits within the Business Management Team (BMT), working to the Business Manager and will be responsible for general business management related tasks, as well as more specific Audit coordination and Quality Management tasks. It is imperative that the candidate has high attention to detail and excellent communication skills.

This post is non-specialist, and applicants are not required to have a background in Safety as suitable HS&EP training will be provided if necessary. The Safety Centre (SCen) operates under an Agile way of working and informal training will be offered with the option of formal training if desired.

Person specification

The post holder will act as Business Support in the UKStratCom Safety Centre. Duties include:

• Coordinating all audit and assurance activity across the Safety Centre, from sending notification letters to helping organise travel arrangements and maintaining a Second Party Assurance spreadsheet with precise detail.
• Supporting the Safety Centre with quality management work, including document review and formatting Standing Orders/Standard Operating Procedures/Customer Supplier Agreements.
• Coordinating the quarterly performance return process and risk process across the Safety Centre. Maintaining records and hastening late responses/queries.
• Supporting with Information Management tasks, including Information Asset registers, Data Protection Impact Statements and SharePoint Management.
• Supporting the delivery of Safety Centre communications.
• Supporting the Business Manager with wider BMT tasks.
  
  

Travel within the UK and overseas may be required on occasion.

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Communicating and Influencing
• Delivering at Pace
  
  

Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Opportunity for overseas travel
• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years' service
• On-site gymnasium (for a small monthly fee for membership of Civil Service Sports Club)
• On-site catering
• Cycle Loan (Advance on Salary)
• Defence Discount Service
• On-site Nursery (MOD Abbey Wood South, Bristol)
  
  

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

This vacancy is advertised using Success Profiles: Experience and Behaviours.

Application Stage

Suitability for interview will be assessed against:

• CV
• Statement of Suitability
  
  

The CV should provide information about your Employment History, Skills, Experience and Qualifications.

Applicants will be asked to complete a statement of suitability of no more than 750 words explaining how their career history/experience, skills and qualifications support the requirements of this role.

Interview stage

Applicants will be required to demonstrate ability and relevant experience against the following Success Profile Behaviours at Level 2 (EO):

• Managing a Quality Service
• Communicating and Influencing
• Delivering at Pace
  
  

It is strongly suggested that you familiarise yourself with the Civil Service Success Profiles Behaviours expected at Level 2 (EO).

You will be asked to provide a single example scenario for each Success Profile Behaviour, delivered using a structured format such as the STAR format (Situation, Task, Action, Result), ensuring you provide full details of your own actions and how you have demonstrated the aspects of the Behaviour at this level.

The interview will also ask experience-based questions.

Successful applicants will be called forward for interviews held in-person at MOD Abbey Wood North and will be given further information of interviews dates and times.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [e-mail] .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : Glen Wood (UKStratCom-SCen-BMT-TL)
• Email : [e-mail]
  
  

Recruitment team

• Email : [e-mail]
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [e-mail].