Executive Assistant to the CEO

Safe Software; England; Hybrid; CAD 77,000 - 89,000; Full time

Job summary

Safe Software is seeking an Executive Assistant to the CEO to provide critical administrative support and streamline operations. This hybrid role involves managing schedules, preparing key documents, and maintaining confidentiality while supporting the CEO's strategic initiatives. Join a dynamic team dedicated to innovation and efficiency.

Benefits

Flexible working hours

Health and wellness benefits

Parental Leave Top-Up Program

Annual learning budget

3 weeks of vacation plus seasonal days off

Qualifications

• 6+ years of experience in an administrative or executive support role.
• Proficient in Microsoft Office Suite.
• Ability to handle multiple high-priority tasks simultaneously.

Responsibilities

• Manage complex calendars and travel arrangements.
• Prepare and review reports and presentations for the CEO.
• Organize and coordinate executive meetings.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Confidentiality

Education

High school diploma or equivalent

Degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

• Location : This is a hybrid role based out of our head office in Surrey, BC.
• Annual Base Salary : $77,800 - $88,400 CAD
• Please note that employment is contingent upon the successful completion of reference checks and background checks, including a Canadian criminal background check.

Application Instructions :

• Please upload your application files in PDF format only.

Executive Assistant to the CEO

You will collaborate closely with the CEO, and communicate with the Executive team and major strategic partners, to coordinate meetings, prepare key documents, and ensure the smooth operation of executive functions. Given the nature of the role, the ability to handle sensitive information with the utmost discretion and professionalism is essential. This role offers a unique opportunity to contribute to the overall efficiency and success of our organization by acting as a trusted partner to the CEO.

About The Team

As a key member of Safe Software's team, you will work directly with the CEO to provide critical administrative support and help streamline day-to-day operations for the CEO. The primary focus of this role is to ensure the CEO's schedule, communications, and priorities are managed efficiently and professionally.

You will be an essential part of helping the CEO stay organized, prepared, and focused, allowing them to lead the organization effectively.

What You'll Be Doing

• Manage complex calendars, travel arrangements, and meeting coordination across multiple time zones.
• Prepare, edit, and review reports, presentations, and correspondence for the CEO.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Organize and coordinate executive meetings, including preparing agendas, materials, and minutes.
• Support the planning and execution of internal and external executive events.
• Perform data entry, filing, and record-keeping with a high level of accuracy.
• Act as a liaison between the CEO and internal or external stakeholders.
• Ensure the executive office environment is professional, organized, and welcoming.

Qualifications, Skills, and Competencies

Safers come from a variety of backgrounds with diverse skills and knowledge. That being said, those who are most successful in this role have experience with the following :

Required Skills :

• 6+ years of experience in an administrative or executive support role, with a preference for experience supporting a CEO or senior executives.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, time management, and multitasking abilities.
• Exceptional written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to handle multiple high-priority tasks simultaneously in a fast-paced environment.
• Proven ability to maintain confidentiality and exercise sound judgment.
• Self-motivated, proactive, and able to anticipate needs.
• High school diploma or equivalent required; a degree in Business Administration or a related field is preferred.

Bonus Points for :

• Experience working in a major SaaS or technology company.
• Familiarity with scheduling and email management tools.
• Knowledge of Safe Software's products, services, and the data integration and ETL market.
• Experience working in a fast-paced, innovative, and collaborative environment.
• A professional and friendly demeanor with strong problem-solving skills.

What You Can Expect

When you choose a career with Safe Software, you're also choosing...

• Meaningful Work : Make a profound impact across our business, workplace and data integration product.
• A Supportive Environment : Feel empowered to share your ideas and implement them with high autonomy and team support.
• Social Responsibility : Become part of a team that finds meaningful ways to give back. Take paid time off to volunteer for one of our Safe-organized opportunities that align with our core community initiatives.
• Learning & Career Development : We believe in your continuous learning and growth. Take advantage of an annual learning budget and training programs paid for by Safe.
• Flexible Working Hours : Flexible and remote-friendly work arrangements to fit your lifestyle. Work when you want, and how you want to.
• Work-Life Balance : There's no place for burnout at Safe. Maintain a healthy balance of your personal and work life without splitting yourself in two. Enjoy 3 weeks of vacation to recharge, plus an additional paid 6 seasonal days off per year.
• Health & Wellness : Extended health, dental, health or lifestyle spending, and counseling benefits from day 1. That's right, no waiting period.
• Family is important : We are dedicated to supporting our employees through parenthood and offer a Parental Leave Top-Up Program for new parents through childbirth or adoption.
• Shared Success : Share in Safe's success with our bi-annual profit sharing and RRSP / TFSA matching program.
• An Accessible Commute : Regardless of your commute method, we're located close to public transit, and provide complimentary parking and bike storage for our team!

About Safe Software

Safe Software transforms organizations with FME, the only All-Data Any-AI Enterprise Integration Platform connecting all your data, anywhere, at any velocity. With over 30 years of expertise and 25,000+ enterprise customers across 125+ countries, we simplify your data journey, wherever it leads.

Founded in 1993, Safe is headquartered in Surrey, BC with over 200 team members and counting. We're always looking for talented individuals with diverse backgrounds who are determined to learn and grow. Are you ready to join the team?

Our Commitment to Diversity and Inclusion

Safe Software is an equal opportunity employer and we truly believe that innovation and strength begin with diversity and inclusion. We welcome all candidates regardless of race, gender identity or expression, sexual orientation, age, ability, disability, national or ethnic origin, political belief, religion, or family status. Should you require accommodations during the recruitment process, please contact [e-mail].

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