Office Manager's Assistant

Four Squared Recruitment Ltd; East Midlands; Hybrid; GBP 23,000 - 26,000; Full time

Job summary

A leading firm in the financial planning sector is seeking an Office Manager's Assistant in Leicester. This hybrid role involves supporting the Office Manager with client meetings, administrative tasks, and marketing support. Ideal candidates will have strong interpersonal skills, a minimum of 2 years' experience, and relevant qualifications. The position offers a competitive salary, discretionary bonuses, and a comprehensive benefits package including a pension scheme and health cash plan.

Benefits

Discretionary bonuses

4 x salary life assurance

Pension scheme with 5% employer contribution

24 days holiday, increasing with service

Health Cash Plan

Free parking

Hybrid working scheme after initial training

Qualifications

• Minimum of 2 years experience in a similar/administration role.
• 5 GCSEs or equivalent including English Language Grade C or above.

Responsibilities

• Assist Office Manager with scheduling client meetings and administrative tasks.
• Audio typing dictated notes and updating client records.
• Support marketing efforts and general administration.

Skills

Interpersonal Skills

Communication Skills

Attention to Detail

Time Management

Education

5 GCSEs or equivalent including English Language Grade C

A level standard or equivalent

Tools

IT Systems

Job description

Exciting opportunity - Office Manager's Assistant Leicester

GBP23,000 - GBP26,000 p/a

Hybrid

Why this role?

We are currently recruiting for an Office Manager's Assistant to work within a well-established Chartered firm of Financial Planners.

VALUES:

People are at the heart of everything they do, delivering professional excellence by developing, sharing and applying their expertise. All built on a foundation of trust and empowerment to take ownership.

ROLE OVERVIEW:

To assist the Office Manager in carrying out their full range of duties. Support scheduling client meetings, audio typing dictated notes, handling client administrative tasks, and providing general support to the Office Manager.

MAIN TASKS:

1. Client meetings support: Pre-populate meeting spreadsheets, arrange meetings, update calendars, liaise with clients and planners, book venues and travel.
2. Typing meeting notes: Audio typing of dictated notes, distributing drafts for actions.
3. Client related tasks: Update client records, order gifts, maintain mailing lists, log enquiries.
4. Marketing support: Assist with newsletters, liaise with web designers, order stationery.
5. General administration: IT onboarding/leaving, arrange events, update internal documents, cover reception, order supplies.

Salary & Benefits:

• Salary GBP23,000 to GBP26,000 per annum (dependent on qualifications, knowledge, and experience)
• Discretionary bonuses
• 4 x salary life assurance
• Pension scheme with 5% employer contribution, salary sacrifice option
• 24 days holiday, increasing with service
• Health Cash Plan
• Free parking
• Hybrid working scheme after initial training

PERSON SPECIFICATION

Essential:

• Minimum of 2 years experience in a similar/administration role
• 5 GCSEs or equivalent including English Language Grade C or above

Desirable:

• Educated to A level standard or equivalent

Skills and Abilities:

• Knowledge of relevant IT systems
• Accurate record-keeping
• Excellent interpersonal and communication skills
• Attention to detail
• Effective time management
• Ability to meet deadlines