EA - Hybrid with travel

Antonia Saunders; London; Hybrid; GBP 100,000 - 120,000; Full time

Job summary

An established industry player is seeking an experienced Hybrid Executive Assistant to support a UHNWI. This dynamic role involves a blend of in-office and remote work, with responsibilities ranging from HR management and vendor contracting to strategic planning and finance support. The ideal candidate will have exceptional organizational skills, strong communication abilities, and a keen eye for detail. Enjoy a flexible work environment with the opportunity for global travel and generous holiday allowances. If you're ready to take on a challenging yet rewarding position, this is the perfect opportunity for you.

Benefits

30 days holiday per year

Travel expenses covered

Qualifications

• 3+ years of experience as EA for an UHNWI.
• Exceptional organizational skills and strong attention to detail.

Responsibilities

• Manage HR tasks including recruitment and onboarding.
• Coordinate vendor contracts and oversee processes.
• Assist in strategic planning and project coordination.

Skills

HR Management

Vendor Contracting

Strategic Planning

Finance Support

Diary Management

Communication Skills

IT Proficiency

Organizational Skills

Job description

UHNWI requires an experienced Hybrid EA to work mostly from the London Family Office, with some remote working and occasional global travel.

Duties to include:

• HR - including recruitment and onboarding, employee schedules, performance reviews and all other staff-related issues
• Vendor contracting - including coordinating and overseeing processes, maintaining contract databases and negotiating terms
• Strategic planning and project coordination - including assisting in the planning and execution of major projects, participating in strategy meetings, researching industry trends and collaborating on presentations and reports
• Finance and budget support - including tracking budgets, processing invoices, preparing spreadsheets and overseeing all ordering and purchasing.
• PA support - including complex diary management, booking personal appointments, coordinating properties, helping to arrange events, and other adhoc duties requested by the Principal.

Requirements:

• 3+ years of experience as EA in a similar role, working for an UHNWI.
• Exposure to HR, finance and strategic planning
• IT profiency
• Exceptional organisational skills and strong attention to detail
• Excellent communication skills - both written and verbal
• Discretion and confidentiality

This is a hybrid role, including monthly global travel (or upon mutual agreement), to meet the Principal wherever they are in the world. There will be irregular working hours including evenings, weekends and holidays. 30 days holiday per year and all travel expenses covered.

Up to £120,000 DOE