EA - Hybrid with travel

ZipRecruiter; London; Hybrid; GBP 90,000 - 120,000; Full time

Job summary

An established industry player is seeking a highly skilled Executive Assistant to support a UHNWI in London. This hybrid role offers a unique opportunity to engage in diverse responsibilities, including HR management, vendor contracting, and strategic planning. The ideal candidate will excel in communication and organizational skills, ensuring smooth operations while maintaining discretion. With the flexibility of remote work and the excitement of global travel, this position promises a dynamic work environment. If you thrive in fast-paced settings and have a passion for providing exceptional support, this role is perfect for you.

Benefits

30 days holiday per year

Travel expenses covered

Flexible working hours

Qualifications

• 3+ years of experience as an EA for an UHNWI.
• Strong background in HR, finance, and strategic planning.

Responsibilities

• Manage HR tasks including recruitment and onboarding.
• Coordinate vendor contracts and oversee processes.
• Assist in planning and executing major projects.

Skills

HR Management

Vendor Contracting

Strategic Planning

Finance Support

Diary Management

Communication Skills

IT Proficiency

Organizational Skills

Discretion

Job description

Job Description

UHNWI requires an experienced Hybrid EA to work mostly from the London Family Office, with some remote working and occasional global travel.



Duties to include:

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• HR - including recruitment and onboarding, employee schedules, performance reviews and all other staff-related issues


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• Vendor contracting - including coordinating and overseeing processes, maintaining contract databases and negotiating terms


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• Strategic planning and project coordination - including assisting in the planning and execution of major projects, participating in strategy meetings, researching industry trends and collaborating on presentations and reports


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• Finance and budget support - including tracking budgets, processing invoices, preparing spreadsheets and overseeing all ordering and purchasing.


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• PA support - including complex diary management, booking personal appointments, coordinating properties, helping to arrange events, and other adhoc duties requested by the Principal.

Requirements:

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• 3+ years of experience as EA in a similar role, working for an UHNWI.


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• Exposure to HR, finance and strategic planning


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• IT profiency


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• Exceptional organisational skills and strong attention to detail


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• Excellent communication skills - both written and verbal


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• Discretion and confidentiality

This is a hybrid role, including monthly global travel (or upon mutual agreement), to meet the Principal wherever they are in the world. There will be irregular working hours including evenings, weekends and holidays. 30 days holiday per year and all travel expenses covered.



Up to £120,000 DOE