Executive Assistant

Optimum TA Ltd; Greater London; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A leading company seeks a highly organised Executive Assistant to support a fast-paced leadership team. This hybrid role involves managing executive support, administration, HR coordination, and office management, ensuring smooth operations and a positive internal culture.

Qualifications

• Proven experience in a senior Executive Assistant or PA role.
• Able to manage multiple priorities and work independently.

Responsibilities

• Provide high-level PA and administrative support to multiple senior stakeholders.
• Manage complex diaries, international travel arrangements, and inboxes.
• Support HR processes, including recruitment and employee documentation.

Skills

Organisational Skills

Communication

Attention to Detail

Independence

Tools

Microsoft Office

Job description

Executive Assistant

Richmond | Hybrid | Full-Time | Permanent | Paying up to £50k

An exceptional opportunity has arisen for a highly organised and proactive Executive Assistant to join a small, fast-paced leadership team within a globally focused, professional environment. This role offers broad responsibility across executive support, administration, HR coordination, and office management.

You will act as a trusted right hand to senior leadership, ensuring the smooth day-to-day running of operations while also playing a vital role in maintaining a positive internal culture.

Key Responsibilities:

• Provide high-level PA and administrative support to multiple senior stakeholders
• Act as the first point of contact for clients and external enquiries
• Manage complex diaries, international travel arrangements, and inboxes
• Handle sales invoicing, supplier payments, and budget tracking
• Liaise with finance providers for bookkeeping, payroll, and pensions
• Oversee the smooth running of the office and remote working setup
• Support HR processes, including recruitment and employee documentation
• Coordinate team events and internal communications
• Assist with the preparation of client presentations and reports
• Take on project-based and ad hoc responsibilities as required

About You:

• Proven experience in a senior Executive Assistant or PA role
• Highly organised with meticulous attention to detail
• Strong communication skills, both written and verbal
• Able to manage multiple priorities and work independently
• Confident liaising with senior-level stakeholders
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Positive, flexible, and a natural team player

This is a brilliant opportunity for a professional EA who enjoys variety, autonomy, and being at the heart of business operations.