Receptionist/Administrator

TN United Kingdom; Little Saxham; On-site; GBP 22,000 - 28,000; Part time

Job summary

A leading company in the UK is seeking a skilled Receptionist/Administrator to join their Central Services Team. This role involves managing reception duties and various administrative tasks, ensuring a professional environment. The position offers a state-of-the-art office, competitive benefits, and opportunities for growth.

Benefits

Free parking

On-site subsidized restaurant

Holiday entitlement starting at 24 days

Defined Contribution Pension Scheme

Life assurance

Free eye tests

Employee Assistance Programme

Christmas shutdown

Qualifications

• Ability to remain calm under pressure.
• Previous reception or customer-facing experience is advantageous.
• Proficiency in Microsoft Office applications.

Responsibilities

• Answering the telephone and forwarding calls.
• Meeting and greeting visitors.
• Maintaining the Reception area’s presentation.
• Supporting Sales & Marketing activities.

Skills

Communication

Multitasking

Customer Service

Professionalism

Tools

Outlook

Word

Excel

Job description

Job Description:

Your role in our team:

• We are looking for a skilled Receptionist/Administrator to join our Central Services Team at Saxham. Based at Reception, you will be responsible for all reception duties, as well as administrative tasks to assist other departments.
• Reception Duties:
• Answering the telephone professionally and forwarding calls appropriately.
• Meeting and greeting visitors, ensuring they complete sign-in procedures and providing refreshments.
• Maintaining the Reception area’s presentation.
• Handling incoming and outgoing post, including sorting, distributing, and franked mailing.
• Assisting customers in the CLAAS shop as needed.
• Administration Duties:
• Updating Health & Safety notice boards and documentation.
• Receiving, scanning, and filing inspection sheets from departments.
• Maintaining First Aid supplies and list of First Aiders, and coordinating First Aid training.
• Supporting Sales & Marketing activities like mailing brochures, mailshots, and updating email groups.
• Managing meeting room bookings, refreshments, hotel arrangements, and travel bookings.
• Performing general administrative tasks such as ordering stationery and filing.

Your profile:

• Essential Skills and Knowledge:
• Ability to remain calm under pressure and present professionally face-to-face, on the phone, and via email.
• Proficiency in Outlook, Word, and Excel.
• Ability to multitask in a busy environment.
• Previous reception or customer-facing experience is advantageous.

Hours of Work: 1.00 pm - 5.30 pm, Monday to Friday. Additional hours may be required for covering leave or sickness.

Your benefits:

• State-of-the-art office with free parking and an on-site subsidized restaurant.
• Holiday entitlement starting at 24 days, increasing to 28, with options to carry over or purchase additional days.
• Defined Contribution Pension Scheme with 8% contributions.
• Life assurance (4x salary), free eye tests, Employee Assistance Programme, and Christmas shutdown.

For an informal chat, please contact Jess Goodchild, Head of HR UK at 01284 777732.

Application contact: Julie Christine White, CLAAS U.K. Ltd., ([phone].