Space Planner & Moves Coordinator

JR United Kingdom; Glasgow; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in facility services seeks a Space Planning & Move Co-Ordinator in Glasgow. The role involves planning and implementing move projects, managing small moves, and ensuring compliance with building regulations. Candidates should possess strong stakeholder engagement skills and AutoCAD experience, with an emphasis on delivering high-quality standards in all activities.

Qualifications

• Experience with CAD AutoCAD software.
• Experience delivering space planning rearrangements.
• Understanding of Building Regulations.

Responsibilities

• Delivering space planning rearrangements.
• Planning and implementing move projects.
• Managing day-to-day small moves and office reconfigurations.

Skills

Space planning

Stakeholder engagement

Contractor management

Move management

Knowledge of building regulations

Education

Interior Design or architectural skills

Tools

AutoCAD

Microsoft Office Suite

Job description

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Client:

ISS Facility Services UK

Location:

Glasgow, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

1

Posted:

23.05.2025

Expiry Date:

07.07.2025

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Job Description:

Location: Central Scotland (occasional overnight stays required)

The Space Planning & Move Co-Ordinator role includes but is not limited to the following tasks:

1. Delivering space planning rearrangements.
2. Planning and implementing move projects, tasks, and move layout designs.
3. Managing day-to-day small moves, office reconfigurations, and new furniture requests.
4. Generating tasks and requests for maintenance or services related to moves.
5. AutoCAD experience is essential.

Qualifications / Experience:

The core skills required include space planning, stakeholder engagement, contractor management, move management, and knowledge of building regulations related to office design. Interior Design or architectural skills are advantageous but not essential.

Operational:

• Build strong relationships with stakeholders and project managers to understand upcoming works.
• Schedule works to optimize value for the client and customer.
• Keep the Moves tracker document updated.
• Ensure PO’s are raised and tracked before work begins.
• Provide regular updates on workload and pipeline works.
• Monitor workloads and report on resource utilization.
• Manage processes for MAC, maintaining all within a live system.
• Liaise with Delivery Managers and vendors.
• Ensure all project completion documentation is in place and filed.
• Attend weekly coordination and scheduling meetings and present updates.
• Approve e-permits, access permits, and contractor RAMS for small works.

Managing Risks/Opportunities and Issues:

• Analyze significant risks and recommend or initiate corrective actions.
• Ensure all works have financial approval before scheduling.
• Track direct and ISS costs.

Client Relationships:

• Maintain daily contact with client representatives to review operational matters.
• Respond promptly to operational issues.
• Provide updates and management info on financial matters.
• Address safety issues proactively.
• Conduct operations respecting environmental standards and regulations.

Quality:

Ensure high-quality standards in all daily activities to meet ISS and external quality verification requirements.

Experiences:

• Experience with CAD AutoCAD software.
• Experience delivering space planning rearrangements.
• Understanding of Building Regulations.
• Experience managing financial tracking and operations.
• Ability to estimate project costs and present cost documents.
• Experience managing and coordinating move projects.
• Proficiency in Microsoft Office Suite, including Teams.
• Strong time management skills for stakeholder communication.