Facilities Co-Ordinator

Waterstons; North East; On-site; GBP 30,000 - 60,000; Full time

Job summary

An established industry player seeks a dynamic individual to oversee Health and Safety and facilities management in a vibrant office environment. This role offers the opportunity to make a significant impact by ensuring the smooth operation of office facilities while promoting a culture of safety and well-being. With a focus on collaboration and improvement, you will work closely with teams across the UK and Australia, driving initiatives that enhance workplace safety and employee satisfaction. If you're passionate about creating a positive work environment and have the expertise to back it up, this is the perfect opportunity for you.

Benefits

Unlimited holiday allowance

Flexible working

Private medical healthcare

EV car scheme

Room for growth and development

Enhanced family policies

Company sick pay

Life assurance

Employee assistance programme

Flexible benefits (dental scheme, eye care support)

Qualifications

• Minimum 3 years experience in health and safety management.
• Qualified in Health & Safety (NEBOSH, IOSH) required.

Responsibilities

• Manage day-to-day Health and Safety across the business.
• Ensure offices are welcoming and safe environments.
• Oversee building management and maintenance tasks.

Skills

Health and Safety Management

Office Management

Problem Solving

Communication Skills

Education

NEBOSH or IOSH Qualification

Job description

A Bit About Us

Our main focus at Waterstons is to help our customers build a better business by blending technology and strategy. We have offices in the UK and Australia. Our team also work across the globe to provide unique business solutions that directly add value to our clients’ businesses.

Our clients tell us our people are our greatest strength, and who are we to disagree? We believe in our colleagues, and we make it a priority to reward their hard work. Unlimited holidays, flexible working, and private medical healthcare. These are only some of the amazing things we offer.

Did we also mention that we’ve been awarded Gold Investors in People for a fourth consecutive time?

About The Role

We’re looking for the right person with the right skills, not a specific background. You will have a love of people and a creative, problem-solving mindset with a desire to improve and grow with us as this role is broad and you will grow with the business.

If you enjoy a varied environment, driving pragmatic improvements, collaborating with and sharing your knowledge and experience to support your colleagues, then we want to hear from you.

This role is Durham office based as the largest office location with responsibilities spanning all UK facilities and offering support advice to Australia. We utilise technology such that only periodic physical visits to Glasgow (West Regent Street) and London offices (West Smithfield) are expected and required. Responsibilities will cover maintaining and improving our offices and managing the day-to-day Health and Safety.

Day-to-day Responsibilities

• Working with functional and regional teams to ensure the smooth and effective running of the offices.
• Ensuring the offices are a welcoming environment that our people want to spend time in.
• Line manage and provide day-to-day support for part-time Office Assistants to maintain high standards of presentation and cleanliness at the offices, ensuring they are always safe and presentable.
• Responsibility for front of house, providing support and cover, including triaging phone calls, managing deliveries and greeting face-to-face visitors.
• Provide onsite event management facilities supporting and enabling our consultants to engage and host Client events in our office locations.
• Oversee building management and maintenance with responsibility for buildings, including making improvements, liaising with landlords and booking third-party contractors where necessary.
• Working with and reporting to Security & Compliance to manage day-to-day Health & Safety across the business daily and supporting ongoing improvement of Health & Safety policies, risk assessments and training materials such that UK Health & Safety Regulations are upheld and exceeded where appropriate.
• Ensure Fire Safety Regulations are met by maintaining contracts with existing suppliers for all locations to maintain fire alarms, fire equipment, sprinklers and emergency lighting and ensure fire point and evacuation testing.
• Related physical or other Security, Data Protection or compliance matters.
• Ensure risk assessments, maintenance, and third-party contract arrangements are reviewed at appropriate intervals.
• Manage the facilities contract renewals working closely with our Purchasing team and brokers to ensure reasonable costs.
• Be a key member on the Health & Safety Committee, Social & Wellbeing and Net Zero Groups.
  
  

Essential

Some of the skills we are looking for

• Minimum 3 years suitable experience in health and safety.
• Be qualified in Health & Safety, eg, NEBOSH, IOSH.
• Prior experience of office/facilities management.
• Must have working & implementation knowledge of UK fire and H&S regulations.
  
  

Waterstons perks

• As well as offering a competitive salary, we have an attractive benefits package including:
• A healthy work-life balance with flexible and agile working being the norm.
• Unlimited holiday allowance.
• EV car scheme (salary sacrifice).
• Rest days.
• Room to grow with supported development opportunities and sponsored training.
• Enhanced family policies.
• If you ever need it, company sick pay and life assurance.
• Supported wellbeing with regular initiatives, an employee assistance programme and private medical insurance.
• Flexible benefits such as a dental scheme, eye care support, season ticket loan and cycle to work.
  
  

We require a security check to be carried out on all colleagues due to the nature of some of our clients’ industries.

Waterstons is committed to creating an inclusive, understanding, and flexible place to work. We value diversity, equality and inclusion and encourage everyone to 'bring their whole selves' to work. We believe that a company that works to truly embrace and value diversity, create an environment where everyone from any background can do their best work, and feel valued and appreciated is a better company to work for.

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