STOCK CLERK

Econo Foods Pty (Ltd); Rand CP; On-site; GBP 20,000 - 25,000; Full time

Job summary

A fast-growing FMCG Retail company is seeking a Stock Clerk to ensure accurate stock records and reconciliation. The role involves verifying stock movements, investigating discrepancies, and collaborating with various teams to maintain inventory integrity. If you are detail-oriented and enjoy working in a dynamic environment, this position could be for you.

Qualifications

• Experience in stock management and reconciliation.
• Ability to conduct root cause analysis for discrepancies.

Responsibilities

• Ensure accurate stock records through checks and reconciliations.
• Investigate discrepancies and maintain detailed records.
• Collaborate with purchasing and warehouse teams.

Skills

Attention to Detail

Analytical Skills

Communication

Job description

Econo Foods is a fast-growing FMCG Retail company specializing in frozen foods. Dedicated to delivering high-quality products at unbeatable prices, we prioritize customer satisfaction every single day. Our commitment to excellence, simplicity, and our vibrant, colorful people working at Econo Foods sets us apart in the industry. Central to our identity is our unique HO HOLA Culture, characterized by appreciation and recognition. We celebrate the contribution of every individual and foster a supportive environment where everyone can thrive.

We are currently seeking a dynamic individual to join our team and contribute to our ongoing success. If you are passionate about delivering exceptional customer service, collaborating with a diverse team, and embracing continuous learning and growth, Econo Foods could be the perfect fit for you. Join us in our mission to provide quality products, value, and service to our customers, every single day.

Purpose of the Role

The purpose of a Stock Clerk is to ensure accurate stock records by conducting random checks and reconciling stock movements, identifying discrepancies, investigating queries, and maintaining the integrity of stock information.

Key Responsibilities

• Ensuring that the stock movements recorded in the system, such as purchase orders (POs), transfers in and out, invoices, credits, and write-offs, are accurately matched and aligned with the corresponding documentation.
• Verifying and reconciling the stock movements recorded in the system with the actual gate activity, ensuring that the goods received, dispatched, or returned align with the recorded transactions.
• Reviewing and comparing the stock movements recorded in the system with the camera footage, to validate the accuracy and integrity of the recorded transactions and identify any discrepancies or irregularities.
• Identifying and investigating discrepancies or inconsistencies between system records, documentation, gate activity, and camera footage, conducting root cause analysis, and taking necessary actions to resolve and reconcile the discrepancies.
• Documenting and maintaining detailed records of the reconciliation process, including findings, resolutions, and any necessary adjustments or corrections to ensure accurate and up-to-date stock records.
• Working closely with other teams, such as purchasing, warehouse operations, and finance, to address and resolve discrepancies or issues related to stock movements, ensuring alignment and accuracy across departments.
• Reviewing and rectifying invoice errors related to stock, ensuring accurate invoicing and financial reconciliation. Communicating all invoice corrections to relevant stakeholders to facilitate timely correction and delivery of accurate invoices to customers.
• Maintaining a missing and unsigned invoice register and ensuring timely collection of PODs that do not meet requirements. Updating records accordingly.
• Managing stock adjustments for reasons such as stock age, damages, or discrepancies found during counts, ensuring proper documentation and adherence to procedures.
• Conducting stock recounts as needed to validate and correct discrepancies, ensuring accurate inventory records.
• Identifying and rectifying errors in stock reconciliations to align physical stock counts with system records.
• Communicating stock adjustments, corrections, or discrepancies to relevant stakeholders to ensure proper understanding and resolution.
• Generating detailed reports of outbound movements based on camera footage, ensuring accurate records of stock activities.
• Investigating discrepancies by cross-referencing camera footage with stock records, providing evidence and verification.
• Performing random checks of full loads using camera footage to verify loading accuracy and identify issues.
• Managing and organizing camera footage for easy access during reconciliation, queries, or audits.
• Adhering to safety guidelines and using PPE when performing duties to mitigate risks.
• Fostering a safe work environment and ensuring safety compliance.
• Operating within safety standards.
• Participating in meetings and supporting team goals.
• Attending coaching and training sessions.
• Contributing to the overall success of the team.