Administration Assistant

GL Law (now Shakespeare Martineau); Birmingham; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

A leading law firm in Birmingham is seeking an Administrator for their Real Estate Finance Team. This role involves providing administrative support to legal teams, ensuring excellent service delivery to clients. The ideal candidate is a recent university graduate with strong communication skills and a passion for law. The firm values flexibility and offers a hybrid working model, fostering a diverse and inclusive workplace.

Qualifications

• Recent university graduate seeking to start a career in law.
• Office administrative experience is a plus but not required.

Responsibilities

• Assisting partners and solicitors in producing high-quality legal services.
• Handling Land Registry applications and searches.
• Drafting and processing invoices.

Skills

Communication

IT Systems

Teamwork

Education

Recent university graduate

Tools

Microsoft Word

Microsoft Excel

Job description

Administrator - Real Estate Finance Team - Birmingham

About Us

Shakespeare Martineau is a law firm with big ambitions for both our clients and our people. We are one firm of original thinkers, inspired to create an outstanding future for our clients, our people, and our community.

Working with organisations of all sizes, our team delivers a broad range of specialist legal services, with particular expertise across sectors including energy, education, banking & financial services, investment funds, and advanced manufacturing.

Our vision is to be the outstanding legal force in our specialist sectors and markets. Our people are renowned for their flair and individuality.

We believe that people and spirit are at the heart of everything we do. Our commitment is to help all our people fulfill their careers and ambitions, creating an environment where each individual can achieve their full potential. Great performance for us blends excellent technical and business skills with the talent and drive to innovate.

The Team

Our multi-disciplinary Real Estate Finance team has extensive experience advising banks, building societies, and other funders, including property investors and developers. We are one of the largest teams in the West Midlands, with around 30 specialists in Islamic finance alone. We advise on development finance, facility letters, guarantees, investment finance, loan book management, LPA receivership, priority/subordination deeds, security documents, and short-term lending.

The Role

You will work as part of a team to provide administrative support, helping our legal teams deliver excellent service to our clients.

Department: Shakespeare Martineau - Finance & Restructuring - Real Estate Finance

Employment Type: Permanent - Full Time

Location: Birmingham

Workplace Type: Hybrid

Reporting To: Fatema Miah

What You Will Be Doing

1. Assisting partners and solicitors in producing high-quality legal services on a broad range of work.
2. Archiving, storing, and retrieving documentation (electronic and paper).
3. Assisting with opening and closing electronic files.
4. Scheduling deeds.
5. Handling Land Registry applications and searches.
6. Submitting documentation to Companies House.
7. Drafting and processing invoices and assisting with billing procedures.
8. Maintaining post-completion spreadsheets.
9. Assisting the Audit Manager with daily roles.
10. Liaising with key clients regarding reports.
11. Managing case management systems to audit and close files.
12. Photocopying, scanning, faxing, printing, filing, and collating documentation.

What You Will Need

Skills and Experience:

• Recent university graduate seeking to start a career in law.
• Office administrative experience is a plus but not required.
• Confidence with IT systems, including Microsoft Word and Excel.
• Good basic keyboard skills.

Key Competencies

• Ability to work well in a team and develop good relationships with colleagues and clients.
• Strong communication skills and confidence in liaising with others.
• Ability to produce high-quality work under pressure with accuracy and attention to detail.
• Flexibility, initiative, and confidence in your abilities.

About You

• Enthusiastic, willing to go the extra mile, and adaptable.
• Respectful, positive, and proactive attitude.
• Passionate about a career in law.

Benefits, Agile Working, and Additional Info

We support flexible working and a blended approach to where and how we work, valuing your contribution regardless of location. We have hubs across multiple cities. For more about our benefits, please get in touch.

Please note, high application volumes may lead to early closing of vacancies. Employment is subject to background checks, details of which are available on our website.

Equal Opportunities

Shakespeare Martineau is committed to diversity and inclusion, welcoming applicants from all backgrounds and ensuring equal treatment for all employees and applicants.

About Shakespeare Martineau

We are more than just a law firm. With over 1100 specialists, we focus on building lasting relationships, delivering creative solutions, and fostering a diverse and inclusive culture. Join us and unlock your potential.