Payroll Co-Ordinator - GB/IE

TN United Kingdom; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading global fashion company seeks a Payroll Administrator in London. This permanent role involves managing payroll processing, ensuring compliance with legislation, and leading a team. Candidates should have payroll experience, attention to detail, and management skills. Attractive benefits and growth opportunities are offered.

Benefits

Employee Discounts

Extensive Development Opportunities

Participation in H&M Incentive Program

Qualifications

• Previous experience in a payroll processing environment.
• Management experience.
• Understanding of data confidentiality and compliance.

Responsibilities

• Managing the Payroll Administrator team and ensuring quality.
• Handling payroll queries efficiently.
• Maintaining accurate records and documentation.

Skills

Attention to Detail

Adaptability

Coaching

Self-Motivation

Tools

Microsoft Office

Job description

As a payroll administrator, you are responsible for general payroll processing and administration, ensuring compliance with statutory legislation, regulations, internal control standards, and company processing guidelines.

As a leader within the function, demonstrating behaviors that support team leadership and company culture:

1. Leading by example and actively demonstrating and living H&M values, encouraging the team to do the same.
2. Managing the Payroll Administrator team, providing advice and guidance, and encouraging continuous improvement and a solution-focused approach.
3. Coordinating investigations and handling ad-hoc queries as needed.
4. Ensuring all key payroll and internal controls are performed accurately and documented where necessary.
5. Liaising with the Payroll Supervisor to keep them updated on payroll status.

Payroll Processing (2-week & Monthly):

1. Organizing the Payroll Administrator team to ensure quality, accuracy, and deadlines.
2. Ensuring all checks and controls are in place regularly.
3. Carrying out tasks allocated as per new SAP / Zalaris processes.
4. Handling payroll queries efficiently to ensure a great customer experience.
5. Reporting concerns in T&A to Payroll Supervisor and relevant system supervisors.
6. Calculating correct pay, notifying employees, and requesting returns using standard templates.
7. Liaising with employees to discuss payments and queries.
8. Maintaining records ongoing.

General Administration:

1. Managing general office organization.
2. Keeping process notes and local work instructions up to date.
3. Filing and other administrative tasks as required.

Who You’ll Work With

You will collaborate with multiple teams to support the expansion of the business, working closely with Payroll, Area, and Store teams to provide insights and recommendations.

Who You Are

We are looking for candidates with:

• Previous experience in a payroll processing environment.
• Excellent attention to detail and ability to learn and adapt quickly to new software/systems.
• Proficiency in Microsoft Office, especially Excel (VLOOKUP & Pivot tables).
• Management experience.
• A coaching approach to enable colleagues to improve their skills.
• Self-motivated and capable of working in a fast-paced environment.
• Understanding of data confidentiality and compliance with Data Protection Act.
• Knowledge of statutory payments legislation.
• Basic knowledge of Employment Law.
• Some knowledge of asylum and immigration laws and processes.

Who We Are

H&M Group is a global fashion company committed to exceptional design, affordability, and sustainability. Our goal is to democratize fashion, with customers at the core of our decisions.

Our team is made up of passionate colleagues who share a culture and values centered on inclusivity and sustainability, aiming to push the fashion industry forward.

Why You’ll Love Working Here

We offer a vibrant, welcoming environment with attractive benefits and extensive development opportunities worldwide. Employees enjoy discounts across our brands, including H&M, COS, Weekday, Monki, H&M HOME, & Other Stories, and ARKET, along with participation in our H&M Incentive Program (HIP).

Join Us

Our strength lies in our inclusive culture, strong values, and growth opportunities. Most importantly, it’s our people who make us unique.

If your experience and ambitions align with this role, apply via our career site by 25 May 2025, and discuss your application with your current manager.

This is a permanent role based in our London Support Office, reporting to the Payroll Supervisor.

Take the next step in your career with us. The journey starts here.

*We are committed to a fair, equitable recruitment process based on competency. Please do not attach a cover letter with your application.