Payroll Co-Ordinator - GB/IE

H&M group; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

H&M Group is seeking a Payroll Administrator to manage payroll processing and administration, ensuring compliance with legislation and internal controls. The role involves leading a team, organizing payroll tasks, and maintaining accurate records. Join a diverse team committed to sustainability and inclusivity in fashion.

Benefits

Staff Discounts

H&M Incentive Program

Qualifications

• Previous experience in a payroll processing environment.
• Ability to adopt a coaching approach to enhance colleagues' skills.

Responsibilities

• Managing the Payroll Administrator team and ensuring compliance.
• Organizing payroll processing and handling queries efficiently.
• Maintaining records and managing general office organization.

Skills

Attention to Detail

Coaching

Self-driven

Tools

Microsoft Office

Job description

As a payroll administrator, you are responsible for general payroll processing and administration. You ensure compliance with statutory legislation, regulations, internal control standards, and the company's processing guidelines.

As a leader within the function, you demonstrate behaviors that support team leadership and company culture:

1. Leading by example and actively demonstrating H&M values, encouraging the team to do the same.
2. Managing the Payroll Administrator team, providing advice and guidance, and encouraging continuous improvement and a solution-focused approach.
3. Coordinating investigations and handling ad-hoc queries as needed.
4. Ensuring all key payroll and internal controls are performed accurately and documented where necessary.
5. Liaising with the Payroll Supervisor to keep them updated on payroll status.

Payroll Processing (Bi-weekly & Monthly):

1. Organizing the Payroll Administrator team to ensure quality, accuracy, and deadlines are met.
2. Ensuring all checks and controls are regularly in place.
3. Carrying out tasks allocated as per the new SAP / Zalaris process.
4. Dealing with payroll queries efficiently to ensure a positive customer experience.
5. Reporting concerns in T&A to the Payroll Supervisor and relevant system supervisors.
6. Calculating correct pay, notifying employees, and requesting returns using standard templates.
7. Liaising with employees to discuss payments and queries.
8. Maintaining records ongoingly.

General Administration:

1. Managing general office organization.
2. Keeping process notes and local work instructions up to date.
3. Filing and other administrative tasks as required.

WHO YOU’LL WORK WITH

You will collaborate with multiple teams to support the successful expansion of the business, working closely with Payroll, Area, and Store teams to provide insights and recommendations.

WHO YOU ARE

We are looking for people that are/have…

• Previous experience in a payroll processing environment.
• Excellent attention to detail and ability to quickly learn new software/systems.
• Proficiency in Microsoft Office, especially Excel (VLOOKUP & Pivot tables).
• Experience managing a team.
• Ability to adopt a coaching approach to enhance colleagues' skills.
• Self-driven and capable of working in a fast-paced environment.
• Understanding of data confidentiality and compliance with Data Protection Act.
• Knowledge of statutory payments legislation.
• Basic knowledge of Employment Law.
• Some knowledge of asylum and immigration laws and processes.

WHO WE ARE

H&M Group is a global fashion company committed to exceptional design, affordability, and sustainability. Our goal is to make fashion accessible to many, with customers at the center of our decisions.

We are a diverse team of passionate colleagues united by our culture and values, striving for a more inclusive and sustainable future in fashion.

WHY YOU’LL LOVE WORKING HERE

We offer a vibrant, welcoming environment with attractive benefits and extensive development opportunities worldwide. Employees receive staff discounts across all H&M Group brands, including H&M, COS, Weekday, Monki, H&M HOME, & Other Stories, ARKET, and more. Additionally, employees participate in our H&M Incentive Program (HIP).

JOIN US

Our strength lies in our inclusive culture, strong values, and growth opportunities. Most importantly, it’s our people who define us.

If your experience, skills, and ambitions align with this role, apply via our career site by 25 May 2025, and discuss your application with your current manager.

This is a permanent position based in our Support Office in London, reporting to the Payroll Supervisor.

Take the next step in your career with us. The journey starts here.

*We are committed to a fair and equitable recruitment process based on competency. Please do not attach a cover letter with your application.