Company Secretary Assistant

Canopius; London; Hybrid; GBP 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated professional to join their Company Secretary team. This role is vital in upholding corporate governance standards and ensuring compliance across all entities. The successful candidate will engage in key governance projects, manage corporate documentation, and support Board and Committee activities. With a focus on collaboration and excellence, this position offers a dynamic environment where your contributions will significantly impact the organization's governance framework. Embrace the opportunity to work in a hybrid setting that values diversity and promotes professional growth.

Benefits

Hybrid working

Non-contributory pension

Discretionary bonus

Health insurance

Dental insurance

Qualifications

• Ideally CGI qualified or partly qualified with relevant work experience.
• Strong written and analytical skills with keen attention to detail.

Responsibilities

• Assist with statutory compliance work for UK subsidiary companies.
• Support administration for Board and Committee meetings.

Skills

CGI qualification

Knowledge of Companies Act

Analytical skills

MS Office proficiency

Interpersonal skills

Education

CGI qualification

Tools

Diligent Entities

Diligent Boards

Job description

Job Description

The Role

The role will support the Company Secretary team in ensuring that the Group maintains high standards of corporate governance across all its entities and complies with all statutory requirements. The successful candidate will support key governance projects and play an integral role in departmental change processes.

Responsibilities

1. Assist with statutory compliance work for UK subsidiary companies, ensuring timely filing at Companies House and maintenance of accurate corporate records.
2. Maintain the global entity management system (Diligent Entities) to keep details of Group subsidiaries updated and support the production of the Group Structure Chart.
3. Prepare and execute corporate documentation resolutions, powers of attorney, and proxies; organize notarization and/or apostilling if required.
4. Support administration for Board and Committee meetings, including collation and uploading of papers to the Diligent Boards platform.
5. Coordinate and support the creation and maintenance of the Group's annual board and committee meeting calendar, with assistance from the Assistant Company Secretary.
6. Manage the calendar of Independent Non-Executive Directors (INEDs).
7. Assist with completing KYC, statutory, and regulatory forms for registrars, agents, banks, and clients, with support from the Assistant Company Secretary.
8. Support the day-to-day administration of boards and committees.

Skills and Experience

• Ideally CGI qualified or partly qualified, with relevant work experience.
• Knowledge of the Companies Act, UK Corporate Governance Code, or Wates Corporate Governance Principles.
• Strong written and analytical skills with keen attention to detail.
• Excellent administrative skills, proficiency in MS Office, and experience with Diligent Entities and Diligent Boards is preferred.
• Excellent interpersonal skills, capable of communicating effectively with all levels, including Directors and senior management.
• Ability to work under pressure and meet deadlines.

Our Benefits

We offer a comprehensive benefits package focusing on overall wellbeing, including hybrid working, a competitive salary, non-contributory pension, discretionary bonus, health and dental insurances, and other benefits supporting financial, physical, social, and psychological health.

About Us

Canopius is a global specialty lines (re)insurer and a leading Lloyd’s of London market insurer with offices worldwide. We foster a positive culture that encourages authenticity, growth, and sustainability. Our new offices are located in the heart of the City of London, supporting a flexible, hybrid working environment. We are committed to diversity and equal employment opportunities, providing a supportive environment free of discrimination and harassment. Reasonable adjustments are available throughout the recruitment process and employment.