Commercial Manager

TN United Kingdom; Smethwick; On-site; GBP 20,000 - 30,000; Part time

Job summary

A leading company in the UK is seeking a Part-Time Office Manager to oversee various office functions, including facilities and insurance management. This role is ideal for someone looking for a less demanding position with reduced responsibilities, offering 25 hours of work per week. The ideal candidate should possess strong organisational skills, excellent communication abilities, and experience in office management.

Qualifications

• Proven experience as an Office Manager or similar role.
• Strong knowledge of facilities management and insurance administration.
• Excellent organisational and multitasking abilities.

Responsibilities

• Oversee maintenance and safety of office premises.
• Manage and negotiate contracts with suppliers.
• Organise and maintain diaries for senior management.

Skills

Facilities management

Insurance administration

Contract negotiation

Organisational skills

Multitasking

Written communication

Verbal communication

MS Office proficiency

Job description

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Office Manager (Part-Time)

We are seeking to hire a Part-time Office Manager, working Monday to Thursday, 25 hours per week. This role offers an excellent opportunity for someone seeking a less demanding position with reduced responsibilities, perhaps towards the end of their career or looking for a role leading to retirement.

Key Responsibilities:

1. Facilities Management: Overseeing the maintenance and safety of the office premises, liaising with service providers, and managing office supplies.
2. Insurance Management: Ensuring all company insurances are current and compliant, coordinating with insurance providers.
3. Car Park Management: Coordinating parking space allocation and maintenance to ensure efficient use.
4. Contract Negotiation: Managing and negotiating contracts with suppliers, including office supplies, cleaning services, utilities, and other third-party agreements.
5. Diary Management: Organising and maintaining diaries for senior management, scheduling appointments and meetings.
6. Meeting Organisation: Coordinating and preparing for meetings, including venue arrangements, equipment, and catering.
7. Administrative Support: Providing general administrative assistance, including document management, data entry, and office communications.

Ideal Candidate Skills:

1. Proven experience as an Office Manager or similar role.
2. Strong knowledge of facilities management, insurance administration, and contract negotiation.
3. Excellent organisational and multitasking abilities.
4. Exceptional written and verbal communication skills.
5. Proficiency with MS Office (Word, Excel, Outlook) and relevant software.
6. Ability to work independently and collaboratively.

If you are proactive and dedicated with a passion for office management, we look forward to hearing from you. Please submit your CV and cover letter to [email address].