E-Rostering Assistant Administrator

University Hospitals Coventry and Warwickshire NHS Trust; Coventry; On-site; GBP 26,000 - 27,000; Full time

Job summary

University Hospitals Coventry and Warwickshire NHS Trust is seeking an E-Rostering Assistant Administrator to support day-to-day first line E-Rostering system operations and staff training. You will troubleshoot issues, provide guidance on system use, and assist with data entry and reporting from the E-Rostering suite.

The role involves liaising with payroll and other Trust staff to ensure timely processing, maintaining user access, and contributing to process improvements within the rostering

Qualifications

• GCSE or equivalent qualification
• NVQ level 3 Diploma in Business Administration or equivalent
• Evidence of further development or qualifications relevant to the post

Responsibilities

• Provide basic roster action training of E-Rostering systems to users and address barriers to understanding.
• Process access/training/flexible working documents and reports; maintain & manager paper records; enter/store personal details within the system.
• Understand payroll deadlines/processes to ensure documentation supports timely payment of Trust staff.
• Communicate clearly with payroll services for simple and complex payroll queries.
• Assist with maintenance of users access to all elements of the E-Rostering system.
• Maintain excellent customer care and professionalism when interacting with all members of the multidisciplinary team.

Job description

University Hospitals Coventry and Warwickshire NHS Trust

E-Rostering Assistant Administrator

The closing date is 22 November 2026

• To assist in the day to day provision of a comprehensive and efficient first line support service for all E-Rostering Systems.
• Provide first line support and technical advice and assistance to all Trust staff and external customers, using own judgment in providing a response
• Support the training of staff and system users: participate in the orientation and training of newly appointed staff to the E-Rostering systems, providing support and coaching where necessary and to provide E-Rostering system advice to end users.
• Be able to troubleshoot system software and hardware issues and escalate within the team or to ICT as required
• Assist with data entry.

Please be advised that sponsorship is not eligible for this post.

Main duties of the job

• Independently initiate and produce relevant reports and assist in the generation of training guides as required.
• To monitor and perform regular system routines/audits reviewing the performance of the E-Rostering system and informing staff groups to ensure maximum organization efficiency.
• Preparation and dispatch of appropriate level correspondence to personnel within the Trust and to external customers.
• Liaise with other staff as appropriate, dealing with E-Rostering system support requests via telephone, email or personal visits. Some if which may be of a sensitive nature.
• Work with the E-Rostering Team to implement any changes that occur to working practices via new policies /strategies.
• Identify and investigate problems and queries including those of a complex nature that relate to the E-Rostering systems, utilising information from other associated data systems/information sources, or by reference to originator of the problem and take appropriate action

About us

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

Job responsibilities

• To provide basic roster action training of E-Rostering systems to users being aware of potential barriers to understanding.
• To process access/training/flexible working documents and reports, maintain & manager paper records, enter/store personal details within system
• To understand payroll deadlines/processes to ensure appropriate documentation to facilitate payment of Trust staff is completed in a timely manner.
• To be able to communicate with payroll services clearly and appropriately when dealing with payroll queries both simple and complex.
• Assist with the maintenance of users access to all elements of the E-Rostering system
• Maintain excellent customer care skills and professionalism when interacting with all members of the multidisciplinary team. Ability to tactfully deal with difficult situations and aid understanding.
• Manage own workload seeking direction from the System Administrator/ Lead Nurse when deemed necessary. Priorities changes in workload to meet demand or to system/Trust requirements..
• To identify possible new ways of working and efficiencies for the department
• To ensure that all work is undertaken with regard to the Trust policies and procedures

For further details please see the attached job description.

Qualifications

• oGood general education to GCSE or equivalent oNVQ level 3 Diploma in business Administration or equivalent, or equivalent experience
• oEvidence of further development and study and /or qualifications relevant to post

Experience

• oExperience in co-ordinating and prioritising own workload oExperience of using Microsoft Office and Excel oUse of and knowledge of omanagement information systems oExperience of providing technical support to users
• oGeneral office /secretarial experience oExperience of an Electronic Rostering system oMinimum 6 months experience within an E-Rostering setting oIn an E-Rostering Setting

Knowledge

• oGeneral office /secretarial experience oAn Understanding of customer service
• oGood knowledge and experience of working within the NHS oExperience of recruitment/HR practice or Payroll

Skills

• oStandard keyboard skill oAbility to understand and practice high level confidentiality skills oWork unsupervised oAbility to Deal with difficult situations under pressure oGood IT skills including Microsoft Word and Excel and email oExcellent communication skills both oral and written. oExcellent Interpersonal skills oAbility to work as a part of a team
• oAbility to demonstrate and work in a confident, assured and professional style oAnalytical approach

Commitment to Trust Values and Behaviours

• oMust be able to demonstrate behaviours consistent with the Trust's values. (As detailed in UHCW's Values in Action document below) oApplicants applying for job roles with managerial responsibility will be required to demonstrate evidence of promoting equal opportunities through work experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Address

University Hospitals Coventry and Warwickshire

£25,760 to £27,476 a yearper annum pro rota

Contract

Permanent

Working pattern

Full-time,Flexible working,Compressed hours

Reference number

218-AC-B3-8166109-A

Job locations

University Hospitals Coventry and Warwickshire