E-billing Coordinator

Ambition Europe Limited; City Of London; On-site; GBP 42,000 - 56,000; Full time

Benefits offered by this job

Referral vouchers £200

Job summary

Ambition Europe Limited is seeking an eBilling Coordinator for their London office. You will report to the eBilling Manager and drive end-to-end onboarding onto eBilling platforms, acting as the main client contact to ensure smooth go-lives.

The role requires strong knowledge of eBilling platforms, excellent communication, and the ability to manage multiple deadlines with diligence and professionalism.

Qualifications

• Experience onboarding clients onto eBilling platforms in a professional services or legal environment.
• Strong working knowledge of eBilling platforms and client billing portals and the client's onboarding requirements.

Responsibilities

• Manage end-to-end client onboarding onto eBilling platforms, ensuring requirements are captured, configured, and validated before go-live.
• Serve as the primary client contact during onboarding, managing expectations and resolving queries promptly.
• Identify and resolve onboarding blockers, escalating when needed to meet deadlines.
• Set up and maintain accurate client billing profiles and system configurations for timely invoice submission.
• Oversee collection and submission of client questionnaires, establishing clear ownership and accountability.
• Identify and correct errors in submitted invoices with minimal escalation.
• Monitor and update internal billing schedules to ensure prompt invoicing and deadlines.
• Maintain complete records of all eBilling transactions and related documents for audits and cross-functional resolution of billing inquiries.
• Prepare reports and analytics for management to monitor billing efficiency and revenue performance.
• Drive continuous process improvements to reduce onboarding turnaround times and improve efficiency.

Skills

Client onboarding

eBilling platforms

Data analytics

Reporting

Cross-functional collaboration

Stakeholder management

Attention to detail

Communication

Tools

eBilling platforms

Job description

Ambition is delighted to be partnered with an exceptional global law firm in their search for an eBilling Coordinator to join their London office. Reporting into the eBilling Manager, this is an excellent opportunity for an experienced legal eBiller who is looking to join an impressive global law firm.

Day to Day Duties

• Managing the end-to-end client onboarding process onto eBilling platforms, ensuring all requirements are captured, configured, and validated ahead of go-live
• Serving as the primary point of contact for clients throughout the eBilling onboarding process, managing expectations and resolving queries in a timely manner
• Identifying and resolving errors or blockers during onboarding, escalating where appropriate to keep projects and deadlines on track
• Setting up and maintaining accurate client billing profiles and system configurations across relevant eBilling platforms, and ensuring timely invoice submission in line with internal deadlines
• Overseeing the collation and submission of client questionnaires, establishing a structured process that brings clarity around team ownership and accountability
• Identifying and correcting errors in submitted invoices with a high degree of independence, minimising the need for senior escalation
• Monitoring and updating internal billing schedules to ensure invoices are processed promptly and deadlines are consistently met
• Maintaining comprehensive and accurate records of all eBilling transactions and related documents for internal and client audits, while collaborating with cross-functional teams to resolve billing enquiries and ensure the seamless flow of financial data
• Preparing detailed reports and data analytics for management to support monitoring of billing efficiency and revenue performance
• Driving continuous process improvement to reduce onboarding turnaround times and enhance overall billing operational efficiency

You will need experience in

• Experienced in managing client onboarding onto eBilling platforms within a professional services or legal environment
• Strong working knowledge of eBilling platforms, client billing portals, and the technical requirements that clients impose during the onboarding process
• A proven track record of collaborating with cross-functional teams to ensure timely invoice submission and adherence to internal deadlines
• Experience preparing management reports and data analytics to monitor billing efficiency and revenue performance
• Excellent communication and relationship-building skills, with confidence engaging clients and senior internal stakeholders
• A high standard of professionalism, accuracy, and personal integrity in all aspects of work
• Familiarity with eBilling platforms or legal billing systems, along with strong attention to detail and the ability to manage multiple deadlines simultaneously

If this job isn't quite right for you, but you know someone who would be great at this role, why not take advantage of our referral scheme? We offer £200 in shopping vouchers for every referred candidate who we place in a role. Terms & Conditions Apply.