Dynamic PA & Admin Support Specialist

Carrington Blake Recruitment; Maney; Hybrid; GBP 20,000 - 23,000; Full time

Job summary

Carrington Blake Recruitment is seeking an organised PA Support Assistant to provide efficient administrative and clerical support across the Authority, including diary management, document production, data entry, telephone support and meeting coordination. This role requires accuracy, the ability to manage your own workload and discretion with confidential information.

Key duties include producing letters and minutes, audio transcription, and basic financial admin such as invoices and purchase

Qualifications

• Previous clerical, administrative, PA or business support experience.
• Experience of working with administrative systems and procedures.
• Transcription/audio typing experience.
• Strong MS Office skills: Word (Advanced), Outlook (Intermediate), Excel (Basic), PowerPoint (Intermediate), Access/Databases (Intermediate).

Responsibilities

• Provide day-to-day PA and administrative support, including managing emails, copying, scanning, filing, archiving and post.
• Answer telephone calls, take accurate messages and deal with enquiries by telephone and face to face.
• Input, update and maintain accurate records across manual and electronic systems.
• Produce and format letters, reports, minutes and other documents using Word and other IT systems.
• Undertake audio transcription and accurate typing of information as required.
• Provide diary management support, including arranging and rearranging meetings, booking rooms and organising refreshments.
• Assist with meeting and room preparation, ensuring equipment and resources are available.
• Carry out basic financial administration, including invoices, purchase orders, petty cash and taking payments.
• Check information is complete and accurate and follow up missing information where necessary.

Skills

Clerical experience

Administrative systems

Transcription/audio typing

Word processing

Outlook/Diary management

Excel basics

PowerPoint

Access/databases

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Access/Databases

Job description

Carrington Blake Recruitment is seeking an organised PA Support Assistant to provide efficient administrative and clerical support across the Authority, including diary management, document production, data entry, telephone support and meeting coordination. This role requires accuracy, the ability to manage your own workload and discretion with confidential information.

Key duties include producing letters and minutes, audio transcription, and basic financial admin such as invoices and purchase