Dynamic Office Operations Coordinator

Capsticks LLP; Winchester; On-site; GBP 20,000 - 26,000; Full time

Job summary

Capsticks LLP is seeking an Administration Assistant to provide on-site support across Winchester offices. You will handle incoming/outgoing mail, printing, scanning and general office management, ensuring efficient workflow and accurate document processing.

The role focuses on high-quality file management, confidential handling of documents, and responsive service to Fee Earners and clients. A hands-on approach in a multi-site team is essential.

Qualifications

• Experience using Microsoft Office programmes.
• Excellent customer service skills and confident liaising with clients.
• Strong communication skills and a client-focused approach.
• High attention to detail with a right-first-time attitude.
• Ability to work under pressure to tight deadlines with flexibility.

Responsibilities

• Sort, scan, rename and distribute incoming mail.
• Provide scanning and printing as per client instructions.
• Process outgoing post including printing and franking.
• Greet visitors and interact with clients on-site.
• Deliver an effective file management service.
• Handle extensive computer and data-related tasks.
• Assist Fee Earners/PAs with requests and update on completion times.

Skills

MS Office

Customer service

Communication skills

Attention to detail

Working under pressure

Discretion with confidentiality

Client relationships

Office equipment usage

Job description

Capsticks LLP is seeking an Administration Assistant to provide on-site support across Winchester offices. You will handle incoming/outgoing mail, printing, scanning and general office management, ensuring efficient workflow and accurate document processing.

The role focuses on high-quality file management, confidential handling of documents, and responsive service to Fee Earners and clients. A hands-on approach in a multi-site team is essential.