Document Controller - South Wales Full-Time

Turner & Townsend; West of England; On-site; GBP 45,000 - 65,000; Full time

Job summary

Turner & Townsend in the UK seeks an experienced Senior Document Controller to join the team in South Wales. The role requires site attendance 3 days per week, with travel and accommodation provided where applicable.

Candidate will implement document control procedures, configure and manage CDE/EDMS systems at administrator level, and train users across projects. Strong communication and problem-solving skills are essential.

Qualifications

• 8-10+ years as a Senior Document Controller.
• Proficient with Asite and other CDE/EDMS platforms; BIM ISO 19650 knowledge.
• Administrator-level Asite experience.
• Strong interpersonal and written/verbal communication.
• Organised and able to manage multiple priorities.
• Proactive problem solving and continuous improvement.
• Experience in PMO environments is a plus.
• Excellent presentation skills.

Responsibilities

• Configure and manage CDE, user accounts, and security groups.
• Act as main contact for CDE queries and document control procedures.
• Provide CDE training and maintain training logs.
• Develop and maintain user guides and training packs.
• Produce weekly KPI reports and QA checks on documents.
• Create new project setups on CDE and manage sites.
• Provide ad-hoc reports on system usage and compliance.

Skills

CDE/EDMS administration

Asite experience

BIM ISO 19650

KPI reporting

Document control procedures

Stakeholder training

Tools

Asite

ACC

Aconex

Viewpoint

Procore

Job description

Job Description

We are currently seeking to recruit an experienced Senior Document Controller to join our team in the South Wales. This role will require site attendance 3 days per week. Travel and accommodation will be included where applicable.

Initiative and problem-solving skills are a must, as are strong interpersonal and communication skills. Candidates will possess experience in implementing document control procedures, setting up, configuring and managing Common Data Environments (CDE) / Electronic Document Management Systems (EDMS) at an administrator level.

Key Responsibilities

• Management & Configuration of CDE – Undertake configuration and day-to-day management of the system, adding and maintaining user accounts and security groups. Includes maintenance of User Directories, IM Protocol and File Naming Protocol.
• Interface with Project Team and other agreed stakeholders – Act as the main point of contact for all queries and requests relating to the CDE system and Document Control procedures (dependencies).
• Provide training on CDE & Document Control Processes & Procedures – Organise and undertake regular training sessions for new users and refresher training for existing users. Provide training and guidance on file naming protocols. Create and maintain training logs.
• Develop and Maintain User Guides – Prepare and update training packs and system user guides.
• Quality Assurance & KPI Reports – Produce weekly KPI's on all issued instructions (RFI's/TQ's etc.) and workflow reports, alongside undertaking Quality Assurance against the agreed recitals on all formally issued documentation.
• Create new project set-ups on CDE – Create new project sites and assign users.
• Support – Provide ad-hoc reports and information on system usage and compliance.

Key Experience

• Role requires gap analysis and consolidation of processes and procedures in accordance to client requirements.
• Comprehensive knowledge of BIM ISO 19650 standards.
• Experience in Asite, preferably at Administrator level.
• KPI reporting.
• Competency in writing protocols.
• Hosting and delivering workshops.
• Experienced Senior Document Controller.
• Experience operating as a System Administrator on at least one CDE/EDMS platform such as Asite, ACC, Aconex, Viewpoint or Procore.
• Ideally experienced delivering within a PMO environment or a large framework/programme.

Qualifications

• Experienced Senior Document Control professional with 8-10+ years' experience.
• Proficient understanding of Asite (or equivalent CDE/EDMS platform such as ACC, Aconex, Viewpoint or Procore) and knowledge of BIM ISO 19650 standards.
• Administrator-level experience using Asite.
• Excellent interpersonal skills, and the ability to communicate with people at all levels.
• Well organised and able to manage multiple requirements simultaneously.
• Must be able to manage priorities according to the demands of the project environment.
• Strong written and verbal communication skills.
• Ability to work collaboratively across multidisciplinary project teams.
• Proactive approach to problem solving and continuous improvement.
• Excellent presentation skills.

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

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SOX control responsibilities may be part of this role and are to be adhered to where applicable.

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal email accounts are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.