Document Controller/Information Controller (12mths Contract)

Willmott Dixon; City of Westminster; On-site; GBP 28,000 - 40,000; Full time

Job summary

Willmott Dixon is seeking a skilled Document Controller to manage and control all project documents across the lifecycle. You will work closely with Design Managers, consultants, and supply chain partners to ensure accurate recording, secure storage, and ready accessibility for the project team.

You will develop and maintain document control processes, monitor document status, and report progress while ensuring ISO19650 compliance and adherence to project requirements.

Qualifications

• Proven experience in Document Control within construction.
• Experience with Viewpoint for Projects (4Projects) and Procore is mandatory.
• Prior experience with tier 1 or 2 head contractors.
• Strong knowledge of CDE/EDMS information management.
• Proficiency in MS Office suite.
• Familiarity with TIDPs and MIDP coordination.

Responsibilities

• Manage and control all project-related documents across the lifecycle.
• Develop, implement, and maintain document control processes for each project.
• Track document status and provide regular progress reports.
• Ensure ISO19650 compliance and adherence to project requirements.
• Coordinate with Design Managers, consultants, and supply chain partners.
• Audit and review document control processes for efficiency.
• Monitor and manage shared Information Management inbox with timely responses.
• Liaise with external partners to ensure timely document exchange.

Skills

Document control

ISO19650 compliance

Stakeholder comms

MS Office

Multi-project multitask

Information management

Tools

4Projects

Procore

Job description

As the successful candidate, you will be responsible for managing and controlling all project-related documents, ensuring information is accurately recorded, securely stored, and readily accessible to the project team. The role involves close collaboration with Design Managers, consultants, supply chain partners, and other stakeholders to maintain effective communication and document management across the full project lifecycle.,

• Develop, implement, and maintain document control processes and procedures for each allocated project.
• Track and monitor the status of documents, providing regular updates and reports on progress and distribution.
• Ensure compliance with ISO19650 standards, company policies, and project-specific requirements for document management.
• Facilitate effective communication and information sharing across the project team.
• Coordinate with external partners to ensure seamless document exchange and adherence to timelines.
• Regularly review and audit document control processes to maintain efficiency and best practice.
• Proven experience in Document Control role within the construction sector.
• Experience with Viewpoint for Projects (4Projects), and Procore is mandatory
• Prior experience within a tier 1 or 2 head contractor.
• Strong knowledge of managing information from a Common Data Environment (CDE)/EDMS, supporting compliance throughout the project lifecycle.
• Proficiency in MS Office Suite.
• Familiarity with the development and management of Task Information Delivery Plans (TIDPs) and the coordination/federation of information into the Master Information Delivery Plan (MIDP).
• Ability to manage documentation across multiple projects simultaneously.
• Experience monitoring and managing a shared Information Management inbox, with prompt and effective responses.
• Strong interpersonal skills with the confidence to liaise effectively with external consultants and partners.
• High attention to detail, with strong problem-solving skills.

Desirable skills

• Any exposure with Dalux, or similar (eg, Aconex).
• Competency or exposure in Microsoft Power BI.

With over 170 years of rich history, Willmott Dixon's purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive.

Willmott Dixon was recognised by The Sunday Times as one of the Top 10 "Big" Companies to Work For in 2025, named among the Times Top 50 Employers for Gender Equality in 2024, and ranked in the Top Five of Europe's 1,000 best workplaces by the Financial Times in 2025.